Administrative Assistant
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
22 hours ago
Vacancies:
1 Vacancy
Job Summary
This position is responsible for the professional and efficient management of visitors vendors telephone calls and messages for the West Des Moines office as well as a variety of clerical duties that support Inside Sales Human Resources and the operation and presentation of a professional office.
We are a high-tech distributor specializing in delivering innovative products and value-added solutions to customers across multiple industries. With a focus on customer service technical expertise and operational excellence we empower our clients to grow and succeed.
Primary Responsibilities
- Answer incoming phone calls and perform general reception duties including greeting visitors and directing inquiries to the appropriate departments.
- Manage and maintain office facilities including workspace allocation equipment and supplies.
- Assist the VP of Operations to coordinate office maintenance repairs and improvements.
- Oversee office logistics including space planning seating arrangements and relocations.
- Manage office supplies inventory procurement and vendor relationships.
- Oversee office-related mail shipping and receiving operations.
- Provide front-line support to Maple Members ensuring inquiries are addressed promptly or directed to the appropriate departments.
- Coordinate office events meetings and conferences including scheduling room setup and catering arrangements.
- Maintain inventory in shared break spaces ensuring areas are stocked organized and prepared for daily use and special events.
- Maintain accurate administrative records and databases including filing systems and contact lists.
- Develop update and maintain company documentation.
- Manage and upload training content within the companys Learning Management System (LMS) ensuring courses remain current accurate and accessible.
- Coordinate track and maintain scheduling for all company training programs both internal and external.
- Utilize Microsoft and related applications (including OneNote Word Excel PowerPoint Teams Canva and UKG).
- Coordinate recruitment activities including posting job openings scheduling interview rooms and managing candidate communications.
- Support onboarding and orientation processes for new hires ensuring all necessary materials and documentation are prepared and distributed.
- Support initiatives and projects related to employee engagement compliance and process improvement.
Requirements
- High attention to detail
- Must be able to multi-task on a daily basis
- High School Diploma or general education degree (GED)
- Read and comprehend Basic English
- Excellent planning and organizational skills
- Must have legible handwriting Typing and data entry skills
- Self-motivated results-oriented organized energetic and capable of staying cool under pressure from multiple ongoing projects
- Ability to use Microsoft Excel and Word
- Demonstrate effective written verbal and communication skills
- Must be a team player
Benefits
- Health dental and vision insurance
- Generous paid time off including 10 paid holidays off per calendar year PTO accrual and paid leave options
- Flexible Spending Accounts (FSAs) for medical and dependent care expenses
- 401(k) retirement plan
- Life insurance as well as short-term and long-term disability coverage
Required Skills:
High attention to detail Must be able to multi-task on a daily basis High School Diploma or general education degree (GED) Read and comprehend Basic English Excellent planning and organizational skills Must have legible handwriting Typing and data entry skills Self-motivated results-oriented organized energetic and capable of staying cool under pressure from multiple ongoing projects Ability to use Microsoft Excel and Word Demonstrate effective written verbal and communication skills Must be a team player
