Executive Assistant
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Role Summary
We are seeking a highly organized and proactive Executive Assistant to support the Directors Office. This role requires strong coordination skills to manage communication between the Founders Office and the Finance team while ensuring smooth execution of internal and external meetings. The ideal candidate should be detail-oriented highly reliable and comfortable handling confidential information.
Key Responsibilities
Internal Coordination
- Act as a coordinator for Directors daily weekly meetings and Monthly Management Review meetings including scheduling agenda preparation documentation and follow-ups.
- Track and monitor action items initiatives and internal processes to ensure timely completion.
- Support Directors in new segment evaluation market research and business growth initiatives.
- Manage Directors calendars meeting schedules and confirmations to ensure optimal time utilization.
- Coordinate effectively between the Founders Office and Finance team for smooth communication and reporting.
External Coordination
- Prepare meeting collaterals presentations briefing notes and supporting documents for external meetings.
- Assist Directors during key client meetings and strategic discussions including presentation and documentation support.
- Coordinate external meeting schedules confirmations and logistics with clients and stakeholders.
Governance & Confidentiality
- Handle confidential documents sensitive information and privileged communication with discretion.
- Support internal reviews audits and governance processes when required.
Required Skills
- Strong command over MS Excel and PowerPoint.
- Excellent coordination organizational and communication skills.
- Ability to manage multiple priorities and follow-ups effectively.
- High level of confidentiality and professionalism.
- Qualifications & Experience
- Bachelors degree in Business Administration Commerce or Management (preferred).
- 5-10years of experience in roles such as Executive Assistant Founders Office Coordinator or Business Coordinator.
