Executive Secretary

Chennai - India

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

People Management

Handles human relation queries by employees.
Sees that employee complaints and needs are passed on to the General Manager.
Acts as a screen to the General Manager in view of clients and subordinates.

Commercial Responsibilities:

To create self-appearance both on the telephone and in person with an excellent image of the hotel.

Operational Management

Ensure that the day-to-day administrative needs of the department are fulfilled.
Perform the duties within the framework defined by the norms of the Company and within the Hotels internal regulations.
Keep confidential information CONFIDENTIAL.
Responsible for rendering secretarial and clerical services for the General Manager as required.
To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager.
To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager etc.

To prepare correspondence such as fax letter memo complimentary voucher etc. as assigned with a coding system for tracking.
To open and dispatch mail that relates to the department.
To maintain office supplies stock.
To keep herself acquainted with the General Managers activities in order to assist in discerning priorities.
Input data into computer system as required.
To arrange appointments for the General Manager reminds him of appointments and meetings.
To handle incoming/ outgoing telephone calls and faxes.
To handle all contact listings such as Owner contacts Accor contacts Hotel contacts and other supplier companies etc.
To handle the leave application records of all executive and management such as annual sick public holiday and Manager and Executive on Duty compensations.
To control and monitor the in-house transportation records reports maintenance record as well as to follow up the attendance and request for overtime of the drivers.
To file and maintain the personal files of executives kept in the Executive Office as well as to file respective documents based on the coding system.
To perform special duties as required by the General Manager.

Qualifications :

Bachelors Degree
Minimum 5 years of experience in an administrative role
Excellent reading writing and oral proficiency in English language
Proficient in MS Excel Word & PowerPoint

Remote Work :

Employment Type :

Full-time

People ManagementHandles human relation queries by employees.Sees that employee complaints and needs are passed on to the General Manager.Acts as a screen to the General Manager in view of clients and subordinates.Commercial Responsibilities:To create self-appearance both on the telephone and in per...

People Management

Handles human relation queries by employees.
Sees that employee complaints and needs are passed on to the General Manager.
Acts as a screen to the General Manager in view of clients and subordinates.

Commercial Responsibilities:

To create self-appearance both on the telephone and in person with an excellent image of the hotel.

Operational Management

Ensure that the day-to-day administrative needs of the department are fulfilled.
Perform the duties within the framework defined by the norms of the Company and within the Hotels internal regulations.
Keep confidential information CONFIDENTIAL.
Responsible for rendering secretarial and clerical services for the General Manager as required.
To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager.
To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager etc.

To prepare correspondence such as fax letter memo complimentary voucher etc. as assigned with a coding system for tracking.
To open and dispatch mail that relates to the department.
To maintain office supplies stock.
To keep herself acquainted with the General Managers activities in order to assist in discerning priorities.
Input data into computer system as required.
To arrange appointments for the General Manager reminds him of appointments and meetings.
To handle incoming/ outgoing telephone calls and faxes.
To handle all contact listings such as Owner contacts Accor contacts Hotel contacts and other supplier companies etc.
To handle the leave application records of all executive and management such as annual sick public holiday and Manager and Executive on Duty compensations.
To control and monitor the in-house transportation records reports maintenance record as well as to follow up the attendance and request for overtime of the drivers.
To file and maintain the personal files of executives kept in the Executive Office as well as to file respective documents based on the coding system.
To perform special duties as required by the General Manager.

Qualifications :

Bachelors Degree
Minimum 5 years of experience in an administrative role
Excellent reading writing and oral proficiency in English language
Proficient in MS Excel Word & PowerPoint

Remote Work :

Employment Type :

Full-time

Key Skills

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About Company

AccorHotel

As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a com ... View more

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