Administrative Assistant – Global ARC Team

About the Role

The Global ARC Administrative Assistant provides highquality administrative and operational support to Investment Banking professionals helping ensure efficient daytoday operations across a global platform. This role partners closely with Bankers Executive Assistants and ARC team members to deliver proactive coordination accurate execution and seamless support in a fastpaced deadlinedriven environment.

The Impact Youll Make

• Support a large group of junior Investment Bankers by delivering seamless daytoday administrative assistance

• Manage complex multitimezone calendars including scheduling meetings and calls

• Build and maintain strong client relationships through professional responsive support

• Arrange domestic and international travel and prepare related itineraries

• Prepare and process expense reports using Concur

• Enter update and maintain data in Salesforce and other internal systems

• Act on behalf of bankers to submit track and monitor IT support tickets

• Coordinate internal and external meetings and events by partnering with Executive Assistants hospitality and conference services teams

• Provide coverage for ARC and Executive Assistants during absences or peak workload periods

• Accept log and manage incoming job tickets as part of a rotational intake schedule

• Stay current on compliance travel and expense policies across global locations

• Support projectbased administrative work during periods of high demand

• Maintain a high level of accuracy organization and performance while managing competing priorities

• Participate in virtual ARC and Administrative AllHands meetings to foster engagement and collaboration

• Provide adhoc and general administrative support as needed including document preparation and department administration

What Youll Bring to Baird

• Previous secretarial or administrative experience preferably in investment banking or a fastpaced deadlinedriven environment

• Strong organizational timemanagement and prioritization skills

• Exceptional attention to detail and commitment to accuracy

• Ability to work effectively under pressure while managing a high volume of requests

• Excellent verbal and written communication skills

• A collaborative mindset with adaptability critical thinking and problemsolving abilities

• Proficiency in Microsoft Office (Word Excel Outlook PowerPoint)

• Experience with travel and expense systems (Concur preferred)

• Experience using CRM platforms (Salesforce preferred)

• Familiarity with ticketing systems (Engage preferred) and AI scheduling tools (preferred)

• A strong commitment to compliance professionalism and client service

This position requires the job holder to comply with the Groups compliance policies and procedures.

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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy citizenship national origin age disability military service veteran status sexual orientation gender identity or expression genetic information or any other status protected by law.