Advancement Services Coordinator

Center For Transforming Lives

Job Location:

Fort Worth, TX - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Training & development
Vision insurance

SUMMARY

The Advancement Services Coordinator provides essential administrative and data support to the Development team including gift entry acknowledgment processing donor database maintenance and reporting support. This role also manages accurate tracking and reporting of volunteer engagement in-kind contributions and distribution center inventory.

A successful candidate ensures all contributions are recorded properly donor and volunteer records remain current campaign tracking data is reliable and monthly reports are timely and precise. This position requires strong attention to detail consistency and the ability to manage routine processes with accuracy efficiency and discretion.

RESPONSIBILITIES

Gift Entry and Processing

Perform daily gift entry for all contributions
Track pledges and payments
Maintain documentation to support audit readiness
Generate tax-compliant receipts and acknowledgment letters
Reconcile with accounting

Donor Database Management

Maintain accurate donor and constituent records within the CRM
Update contact information coding and campaign designations
Ensure adherence to internal data standards campaign tracking pledge tracking etc.
Support post-event reconciliation and reporting

Reporting and List Management

Pull mailing lists and donor segments for campaigns and events
Prepare revenue and donor reports
Support dashboard updates with accurate data entry

Volunteer Data Management

Maintain complete and accurate volunteer records in database
Track volunteer hours assignments and engagement history
Ensure proper coding of volunteer roles and participation
Generate monthly volunteer activity reports

In-Kind Donation Processing

Record and acknowledge in-kind gifts in accordance with internal policies
Maintain records of donated inventory within the distribution center
Track incoming and distributed items
Reconcile inventory reports with in-kind donation records
Produce monthly inventory and in-kind contribution reports
Perform other duties as assigned

EDUCATION AND EXPERIENCE

Bachelors degree in business administration or related field preferred

One to two years of advancement services data entry or nonprofit support experience

Experience working with a database or CRM system

Fundraising education or experience a plus

KNOWLEDGE SKILLS ABILITIES

Strong attention to detail and organizational skills

Excellent written and verbal communication skills

Professional demeanor

Knowledge of fundraising processes and best practices

Proficiency in Microsoft Office Outlook OneNote Teams and related tools

Boomerang experience a plus

Ability to handle confidential data with discretion

Compensation: $50000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.

Center for Transforming Lives partners with single mothers and their children so they can thrive. Founded in 1907 Center for Transforming Lives is one of Tarrant Countys biggest family safety nets working to disrupt cycles of poverty and homelessness among the most vulnerable in our community. The non-profit meets the needs of 3000 women and children annually through a comprehensive and evidence-based two-generation and trauma-informed model. Thanks to housing support early childhood education economic mobility services and counseling services that work across generations parents and children establish security and well-being as a family. Led by CEO Carol Klocek since 2009 the $20 million non-profit opened its new Riverside Campus headquarters in May.

Center for Transforming Lives is the only homeless services provider in Tarrant County and one of seven early childhood education centers to achieve National Accreditation recognized for the highest standards of care in the nation.

Required Experience:

Benefits:401(k)Dental insuranceHealth insurancePaid time offTraining & developmentVision insuranceSUMMARYThe Advancement Services Coordinator provides essential administrative and data support to the Development team including gift entry acknowledgment processing donor database maintenance and repor...