Advancement Services Coordinator
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Job Location:
Fort Worth, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Training & development
- Vision insurance
SUMMARY
The Advancement Services Coordinator provides essential administrative and data support to the Development team including gift entry acknowledgment processing donor database maintenance and reporting support. This role also manages accurate tracking and reporting of volunteer engagement in-kind contributions and distribution center inventory.
A successful candidate ensures all contributions are recorded properly donor and volunteer records remain current campaign tracking data is reliable and monthly reports are timely and precise. This position requires strong attention to detail consistency and the ability to manage routine processes with accuracy efficiency and discretion.
RESPONSIBILITIES
Gift Entry and Processing
- Perform daily gift entry for all contributions
- Track pledges and payments
- Maintain documentation to support audit readiness
- Generate tax-compliant receipts and acknowledgment letters
- Reconcile with accounting
Donor Database Management
- Maintain accurate donor and constituent records within the CRM
- Update contact information coding and campaign designations
- Ensure adherence to internal data standards campaign tracking pledge tracking etc.
- Support post-event reconciliation and reporting
Reporting and List Management
- Pull mailing lists and donor segments for campaigns and events
- Prepare revenue and donor reports
- Support dashboard updates with accurate data entry
Volunteer Data Management
- Maintain complete and accurate volunteer records in database
- Track volunteer hours assignments and engagement history
- Ensure proper coding of volunteer roles and participation
- Generate monthly volunteer activity reports
In-Kind Donation Processing
- Record and acknowledge in-kind gifts in accordance with internal policies
- Maintain records of donated inventory within the distribution center
- Track incoming and distributed items
- Reconcile inventory reports with in-kind donation records
- Produce monthly inventory and in-kind contribution reports
- Perform other duties as assigned
EDUCATION AND EXPERIENCE
Bachelors degree in business administration or related field preferred
One to two years of advancement services data entry or nonprofit support experience
Experience working with a database or CRM system
Fundraising education or experience a plus
KNOWLEDGE SKILLS ABILITIES
Strong attention to detail and organizational skills
Excellent written and verbal communication skills
Professional demeanor
Knowledge of fundraising processes and best practices
Proficiency in Microsoft Office Outlook OneNote Teams and related tools
Boomerang experience a plus
Ability to handle confidential data with discretion
Compensation: $50000.00 per year
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.
Center for Transforming Lives partners with single mothers and their children so they can thrive. Founded in 1907 Center for Transforming Lives is one of Tarrant Countys biggest family safety nets working to disrupt cycles of poverty and homelessness among the most vulnerable in our community. The non-profit meets the needs of 3000 women and children annually through a comprehensive and evidence-based two-generation and trauma-informed model. Thanks to housing support early childhood education economic mobility services and counseling services that work across generations parents and children establish security and well-being as a family. Led by CEO Carol Klocek since 2009 the $20 million non-profit opened its new Riverside Campus headquarters in May.
Center for Transforming Lives is the only homeless services provider in Tarrant County and one of seven early childhood education centers to achieve National Accreditation recognized for the highest standards of care in the nation.
Required Experience:
IC
Key Skills
About Company
CENTER FOR TRANSFORMING LIVES WORKS SIDE-BY-SIDE WOMEN AND THEIR CHILDREN TO DISRUPT THE CYCLE OF POVERTY
