Agency :

Job Description :

Location: New York NY or Boston MA (Hybrid)
Start Date: September 7 2026 (subject to change)
Compensation: $55000 Overtime (Non-Exempt)

The Submissions Fellow ensures that projects are compliant and error-free for submission to the clients medical legal and regulatory review panel to reduce turnaround. The Submissions Fellow will gain expert knowledge of clients regulatory submission platforms tools and processes to guide the internal Havas team on project submissions to ensure that projects are submitted correctly and on time.

RESPONSIBILITIES

• Prepare and review documents for each asset to be submitted to the clients regulatory medical and legal teams ensuring compliance.

• Upload all assets annotations on medical claims reference documents metadata and supporting documents into the clients regulatory platform.

• Coordinate with the internal Havas team to create submission timelines for all assets and ensure adherence to established timelines.

• Review tagging and linking of references in the submission platform for accuracy.

• Serve as the primary contact for questions related to submission requirements and guidance.

• Provide support and file management on the clients regulatory platform.

• Track job routings and provide feedback from the Medical Legal and Regulatory (MLR) reviewers to the project team.

• Track reference IDs and asset codes.

• Perform quality control checks.

• Handle administrative and ad hoc assignments as instructed by the supervisor.

IDEAL EXPERIENCE

• Bachelors degree (BA/BS) in Marketing Communications Business Administration Health Science or equivalent.

• 0-1 year of experience in pharmaceutical advertising with knowledge of the regulatory review process healthcare or communications industry.

• Demonstrated proficiency in MS Suite Excel and Adobe Acrobat.

• Comfortable working in a fast-paced environment.

• Ability to work under pressure while maintaining high-quality work standards.

• Adaptability fast learning strong organizational skills multitasking abilities and exceptional attention to detail.

COMPENSATION

• $55000 Overtime (non-exempt)

ADDITIONAL DETAILS

• Candidates advancing in the process will be invited to complete a brief video interview via HireVue.

• This role follows a hybrid work model based in either our New York NY or Boston MA office. Relocation assistance housing support and reimbursement for moving expenses are not provided.

Contract Type :

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age sex race ethnicity disability and other factors that have no bearing on an individuals ability to perform their job.