Administrator in the Corporate Secretariat (Legal Services) (TeleworkHybrid)

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Work at CBC/Radio-Canada

At CBC/Radio-Canada we create content that informs entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values which include creativity integrity inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting ever-changing industry Whether it be in front of the camera on air online or behind the scenes you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date:

15-Month Temporary Assignment.

Function

Please note this position may be based in either Montreal Ottawa or Toronto.

We are looking for an enthusiastic motivated professional to join CBC/Radio-Canadas Legal Services team as an Administrator in the Corporate Secretariat. Your primary function will be to plan organizeco-ordinate and ensure the seamless execution of Board of Directors and committee meetings both in person and virtually.

Your role:

• Plan and co-ordinate all logistics for Board and committee meetings including travel arrangements accommodations and catering.

• Consult with internal and external stakeholders to identify technical requirements including room rentals equipment needs and related services.

• Negotiate with vendors to secure services that meet the needs of the Board and its committees identifying the most appropriate options.

• Travel to Board meetings to provide on-site support and ensure all sessions and related activities run smoothly.

• Prepare budget estimates and co-ordinate all necessary administrative tasks.

• Maintain effective professional relationships with designated internal partners senior executives Board members and external collaborators.

• Draft co-ordinate and distribute communications to Board members as required.

• Respond to specific requests from Board and Senior Executive Team members.

• Provide administrative support to the Corporate Secretary and other directors as needed (calendar management expense reports etc.).

• Manage and ensure the proper retention of all relevant Board documentation.

• Maintain a thorough understanding of internal rules and policies regarding corporate events.

This role is a hybrid work arrangement. Work schedule to be discussed with Hiring Manager according to the guidances defined by the department.

We are looking for a candidate with the following:

• Three (3) to five (5) years of experience organizing complex meetings and events including collaboration with senior executives.

• Bachelors degree in communications or equivalent experience.

• Bilingualism (English/French reading/writing/speaking).

• Proficiency with various office technology including Google Workspace and Zoom.

• Resourcefulness sound judgment and ability to anticipate potential challenges.

• Ability to work effectively in a team environment to achieve organizational goals.

• Ability to adapt to rapidly changing priorities and to work under pressure with minimal supervision.

• Strong organizational skills.

• Ability to establish interpersonal relationships.

• Flexibility and the ability to thrive in a diverse work environment.

• Discretion tact and diplomacy.

• Thoroughness attention to detail and confidentiality.

• A solid understanding of CBC/Radio-Canadas structure and operations (a significant asset).

• Availability for occasional multi-day travel and flexibility to work outside standard business hours when necessary.

Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest but only candidates selected for an interview will be contacted.

As part of our recruitment process candidates who advance to the next

step will be asked to complete a background check. This includes:

• A mandatory Criminal record check.

• Other background checks may be conducted based on the operational requirements of the position.

CBC/Radio-Canada is committed to being a leader in reflecting our countrys diversity. Thats because we can only create and tell the stories that connect Canadians by having a workforce that mirrors the ever-changing makeup of our country. Thats why we as an employer value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued but also extend to and pervade all the services we provide as Canadas public broadcaster. For more information visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process please inform us as soon as possible by sending an e-mail to .

You are invited to consult and familiarize yourself with our Code of Conduct which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of the event that you become an employee it will be important to inform us as quickly as possible of any situation that because of your hiring constitutes or could appear to constitute a conflict of interest.

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