Sales Coordinator, Estimating

Dallas, IA - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Position Summary

The Sales Coordinator Estimating supports the front end of the sales and estimating process for an interior glass and glazing company. This role helps organize incoming bid opportunities manage project documents track deadlines request missing information assist with quote preparation and ensure proposals are sent accurately and on time.

This position is ideal for someone who is highly organized detail-oriented responsive and comfortable working in a fast-paced construction environment. The coordinator is not the primary estimator but plays a key support role in helping the estimating team stay organized and efficient.

Key Responsibilities

Receive and log incoming bid invitations plans specifications and addenda
Maintain the bid calendar and track quote due dates
Organize project documents for estimators and sales team members
Review bid packages for completeness and flag missing information
Request clarifications updated drawings or missing documents from customers GCs or vendors
Assist estimators in gathering vendor quotes and scope information
Prepare basic proposal templates bid forms exclusions and clarifications
Send completed proposals to customers and confirm receipt
Maintain accurate records in bid logs CRM systems shared folders and estimating trackers
Support communication between sales estimating project management and operations
Help ensure smooth handoff of awarded work from estimating to project management
Follow up on outstanding quotes and update status of active opportunities
Perform general administrative support related to estimating and sales coordination

Qualifications

High school diploma required; associate degree or construction-related coursework preferred
13 years of administrative sales support construction office or estimating support experience preferred
Experience in glass glazing subcontracting or construction is a plus
Strong organizational and time-management skills
Good written and verbal communication skills
Ability to manage multiple deadlines and shifting priorities
Proficient in Microsoft Office especially Outlook Excel and Word
Comfortable working with plans drawings specifications and construction documents
Strong attention to detail and follow-through

Preferred Skills

Familiarity with interior glass systems such as office fronts glass doors sidelites partitions mirrors or specialty glazing
Experience with bid boards CRM systems or project management software
Basic understanding of takeoffs RFQs submittals and proposal structure
Ability to read architectural drawings at a basic level

Success in This Role Looks Like

Bid invitations are logged quickly and correctly
Estimators receive complete organized information
Deadlines are not missed
Proposals go out clean and on time
Follow-up activity is tracked consistently
Awarded jobs are handed off with fewer mistakes and less confusion

Physical / Work Environment

Primarily office-based role
Frequent computer phone and email use
May occasionally assist with printed plans job files and coordination with field or shop staff

For a confidential discussion about this opportunity please contact:

Kaydee Cox
Senior Construction Recruiter
Email:

Solid Rock Recruitingis proud to partner in this search. We are an equal opportunity employer and welcome applicants from all backgrounds. We are committed to creating an inclusive environment for all employees and do not discriminate on the basis of race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.

Required Experience:

Position SummaryThe Sales Coordinator Estimating supports the front end of the sales and estimating process for an interior glass and glazing company. This role helps organize incoming bid opportunities manage project documents track deadlines request missing information assist with quote preparati...