Administrative Secretary- Office of Student Services (46,567+)

Dorchester County Public Schools is currently accepting applications for an Administrative Secretary. This position requires a highly skilled and dedicated individual who deals with many confidential matters and provides direct daily support to the Director of Student Services. This position also supplies resources to the Office of the Superintendent of Schools as needed. This is an eight (8) hours a day twelve (12) months a year full-time benefited position.

DUTIES:

• Coordinates the daily activities of the office by maintaining calendars scheduling appointments conferences and trainings.
• Communicates in a positive manner and answers inquiries with tact and gives appropriate assistance as needed.
• Prepares agendas and assembles materials for meetings and trainings and specifically provides administrative support in the preparation of exhibits for presentations at Board of Education meetings.
• Attends meetings and prepares minutes for distribution to appropriate stakeholders.
• Maintains a well-organized hard copy and electronic filing system.
• Creates and maintains electronic databases.
• Produces a variety of documents from rough draft copy verbal instructions dictation and brief notes.
• Contributes to the DCPS Annual Report.
• Processes correspondence for office via telephone calls emails and all other mail.
• Processes data collected through scanning copying and uploading information.
• Organizes pertinent data and puts it into usable form.
• Maintains budget accounts and assists with the development of the offices budget.
• Prepare purchase orders and maintain records for office purchases.
• Obtains approval and processes building use of facilities form.
• Provides coverage in receptionist area when required.
• Performs other duties as assigned.

QUALIFICATIONS:

• Demonstrates proficiency in computer and word processing skills especially Microsoft Office Suite applications (Word Publisher Excel Outlook Calendar and PowerPoint).
• Proficiency in proofreading and editing confidential documents is a must.
• Proficiency in general accounting procedures.
• Familiarity and ability to utilize PowerSchool student information system SunGard administrative data system and Performance Matters software is preferred.
• Knowledge of common practices organization and policies and procedures of the Dorchester County Public Schools is preferred.
• Working knowledge of modern office procedures and equipment various software programs the principles of office management and of standard record maintenance procedures.
• Ability to make decisions in accordance with precedents rules and regulations.
• Ability to apply Board policy to daily work decisions exercise good judgment courtesy and tact in dealing with people on the telephone and in person.
• Ability to explain policies rules regulations and procedures to others.
• Familiarity with digital documentation and signature.
• Must be able to work independently on routine complex and confidential tasks.
• High school diploma or G.E.D. certificate; Associates or Bachelors Degree in related area preferred.
• Three (3) years of successful secretarial experience with increasing responsibilities.

Please Note:

• Meeting the minimum qualifications does not guarantee an interview. Internal candidates will be considered alongside external applicants and only those whose qualifications most closely match the needs of the position will be contacted for an interview.

Required Experience:

Junior IC