Operations Senior Officer

Royal Melbourne Institute Of Technology

Job Location:

Melbourne - Australia

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Overview:

Full-timeFixed Term position untilJune 2027

Salary Level HEW6 17% Superannuation

Based at theBundooracampusbut may be required to work and/or be based at other campuses of the University

About the role
The Operations Senior Officer (WIL) will provide apivitolrole within the STEM College Work Integrated Learning (WIL) Team. Under the direction of the WIL Manager the Operations Senior Officer (WIL) willcoordinate and drive operational and administrative activities. Key tasks will include managing student scholarships processing invoices conducting annual documentation reviewsassistingwith WILreportingandmaintainingkey digital platforms such asSharepointandSmartsheets.

The position requiresadetail-orientedproactiveandhighlyorganisedindividual whocan effectivelycoordinate projectsensure the smooth operation of digitalplatformsand support the financial aspects of scholarship management and invoicing. The ideal candidate will have a strong ability tocollaboratewith various stakeholders to enhance the efficiency and effectiveness of the WIL teams business operations.

To be successful in this position youwillhave:

Demonstrated experience in financial administration including the processing of scholarshippayments and tracking of invoices. This includesidentifyingeligibility liaising with key stakeholders ensuringtimelyprocessing and resolving any discrepancies.

Proven ability tomaintainaccuraterecords and ensure compliance with relevant policies andprocedures. This involves high level attention to detail and a commitment to quality assurance in all administrative tasks.

Proficiencyin computer software packages includingSmartsheets Power BI and Office 365. This includes the ability to effectively understand andutilisethese tools to manage projects andanalysedata.

Demonstrated experience in managing digital platforms such as SharePoint and conducting regular reviews of student-facing documentation. This includesmaintainingand updating digital content to ensure it is current and aligned with relevant policies.

Strong project management skills including the ability to develop coordinate and monitor project timelines deliverables and milestones. This also involves preparing comprehensive reports and ensuring projects are completed on time and within scope.

Experience incollaborating with internal stakeholders to ensure theaccuratecollection of WorkIntegrated Learning (WIL) data and information. This includes ensuring that all data is current andalignswith relevant policies procedures and legislation.

Ability to adapt to changing priorities and work effectively in a dynamic high-volume environment. This includes managing multiple projects simultaneously and meeting tight deadlines under broad direction from the WIL Manager.

Proven ability to work independently and as part of a team.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About theGroup

The STEM College Office Professional staff provide exceptional and efficient support to the College.

The Learning Teaching and Quality teams support:
Quality Enhancement
Learning and Teaching support

The Professional shared services Group delivers service to all four School across five distinct functions:
Student Lifecycle
Planning & Operations
Technical Services
Program Lifecycle & Governance
Business Development & Partnerships

Relevant digital solutions such as Workday are used by the five teams to streamline processes anddrive operational efficiencies. The Groups end-to-end professional support ensures a consistent approachto theoperational andstrategic functioningof theCollege andadherence toUniversity policiesand procedures.

ToApply

PleasesubmityourCVandcoveringletteraddressingyour suitabilityfor this position by clicking on the link at the top of this page.

Please submit your documents as FirstLast Name CV - JR46884 (Eg - John Smith CV - JR46884)

For further information about this position please see the Position Description hyperlinked below or contactMykayla (Talent Acquisition) via email

Please do notsubmityour application via email.

Position Description -Operations Senior Officer

Please note if you are viewing this advert from an external site please click apply and you will be redirected to RMITs Jobs website to access the Position Description at the bottom of the page.

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Applications Close:

5 Apr 2026 11.59 pm

RMIT is an equal opportunity employer committed tobeinga child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

In line with RMIT Universitys commitment to a safe respectful and inclusive environment from 1 January 2026 the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a genderbased violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant preemployment background checks including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMITs safety obligations.

At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements please contact Dani via or visit our Careers page for more contact information - are a Circle Back Initiative Employer we commit to respond to every applicant.

Required Experience:

Senior IC

Overview:Full-timeFixed Term position untilJune 2027Salary Level HEW6 17% SuperannuationBased at theBundooracampusbut may be required to work and/or be based at other campuses of the UniversityAbout the roleThe Operations Senior Officer (WIL) will provide apivitolrole within the STEM College Work In...