Engineering Office Administrator
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
The Engineering Office Administrator serves as the central hub for our engineering campus. This role is responsible for ensuring project deliverables stay on track managing the logistical complexities of a traveling workforce and maintaining a high-functioning facility. You will be the primary bridge between Engineering Finance HR and Facilities to ensure our technical teams can focus on innovation without administrative friction.
Key Responsibilities
1. Project & Performance Tracking
- Prolink Deliverable Management: Actively monitor Prolink Engineering requirements; follow up with stakeholders to drive tasks to closure and ensure no deadlines are missed.
- Support Hour Oversight: Manage weekly and monthly hour submissions for the reporting team. Ensure all entries are timely and accurate to maintain data integrity for project billing and planning.
- Financial Liaison: Partner with the Finance team to consolidate monthly reporting and provide administrative support for departmental financial audits.
2. Travel & Logistics Coordination
- Campus Travel Command: Act as the single point of contact for all campus travel. Maintain a real-time tracking log to support the team during emergency situations or last-minute changes.
- Travel Concierge: Manage priority changes including extensions and redirections. Handle direct communications with travel agencies (e.g. American Express) to save engineers time and minimize project delays.
3. Facilities & Workplace Operations
- Facility Requests: Author and manage BREQs (Business Requests) for facility maintenance and upgrades.
- Contractor Coordination: Serve as the primary on-site contact for facility contractors when the Facilities Lead is traveling or off-site.
- Space Planning: Lead people movement initiatives including the build-out of new areas cubicle reconfigurations and future multi-building expansion projects.
4. Personnel & Training Support
- Seamless Onboarding: Coordinate with IT HR and Facilities to ensure all new hires have the equipment access and workspace ready for Day 1.
- Training Management: Work with technical leads to maintain update and schedule training classes to ensure the teams skills remain current.
5. Culture & Engagement
- Event Leadership: Lead the planning and execution of team-building activities and campus traditions (e.g. Summer BBQs March Madness Potlucks and Take Your Kid to Work Day).
- Customer Hospitality: Maintain the customer visit calendar. Ensure the campus is tour-ready and that all support staff are prepared for high-profile visits.
Qualifications
- Experience: 5 years in office management project coordination or operations preferably within an engineering or technical environment.
- Communication: Strong chasing skillsthe ability to firmly but professionally drive people toward deadlines.
- Problem Solving: A calm-under-pressure mindset for handling travel emergencies and facility issues.
- Tools: Proficiency in Prolink (or similar PLM tools) advanced Excel for hour tracking and project management software.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
Location: Arlington, TX About Us:As a leading Tier 1 supplier in the automotive industry, we pride ourselves on innovation, quality, and efficiency. Our Arlington, TX facility is seeking a Maintenance Manager with technical expertise in automotive machinery to lead our maintenance tea ... View more
