Executive Personal Assistant (Family Office)

Location:Miami FL (primarily on-site)
Schedule:Full-Time Approximately 25% travel often on short notice flexibility required for early mornings evenings weekends and travel.
Compensation: $160K$180K full medical dental & vision benefits life insurance disability insurance and generous paid time off.

Were working with a private family office in Miami seeking a sharp highly organized Executive Personal Assistant to join a collaborative high-performing support team. This role will work closely with the Principal and report into a Senior EA providing both high-level executive and personal support in a fast-paced ever-evolving environment.

This is a true right-hand role for someone who is proactive intuitive and thrives in high standards environments. Youll be managing complex schedules coordinating global travel and handling sensitive matters with discretion all while partnering closely with internal teams and external stakeholders.

Responsibilities:

Executive & Team Support

• Act as part of a tight-knit executive support team ensuring seamless day-to-day coverage
• Collaborate closely with other assistants to anticipate needs and stay ahead of priorities
• Step in across both business and personal matters for the Principal as needed
• Provide backup support to ensure continuity at all times

Calendar & Travel

• Manage a highly complex calendar across multiple time zones and shifting priorities
• Coordinate detailed domestic and international travel (private aviation ground transportation accommodations)
• Create thoughtful detailed itineraries and briefing materials
• Handle last-minute changes with ease and foresight
• Travel as needed to support meetings and events on-site

Communication

• Draft and manage professional communications on behalf of the Principal
• Liaise with family members executives board members and external partners
• Handle all information with the highest level of confidentiality and discretion

Meetings & Events

• Provide hands-on support for meetings and events (in-person and virtual)
• Oversee logistics materials tech setup and overall guest experience
• Ensure seamless execution from start to finish

Qualifications:

• Bachelors degree required
• 10 years of Executive Assistant experience
• Prior experience supporting C-suite or senior executives strongly preferred
• Project management experience preferred

• Tech-savvy; proficiency in Microsoft Office (Word Excel Outlook) and related tools

• Flexibility to work extended hours and travel on short notice (approximately 25%)

• Valid drivers license and passport with ability to travel internationally

• Based in Miami FL (relocation may be considered)

• Ability to successfully complete a background check and reference verification

The Ideal Candidate will be:

• Exceptionally organized with meticulous attention to detail and follow-through

• Exercises strong judgment and situational awareness; able to read the room and respond accordingly

• Proactive and anticipatory with the ability to stay ahead in a fast-paced ever-evolving environment

• Calm composed and solutions-oriented under pressure in high-stakes situations

• Polished and confident communicator with a clear professional and direct style

• Collaborative and team-oriented with a willingness to step in wherever needed

• Operates with the highest level of discretion and handles sensitive information with absolute confidentiality

• Brings a strong executive presence with a polished professional and energetic demeanor

• Highly resilient and adaptable; able to navigate demanding personalities with professionalism

• Executes with a no-nonsense get it done mindset and strong sense of urgency