Assistant Director, Business Operations
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Job Location:
Starkville, MS - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Position Function:
Reporting to the Director of Fiscal Affairs for Campus Services the Assistant Director is responsible for the management supervision and coordination of departmental business operations including purchasing/procurement warehousing inventory payroll departmental billing budgeting and reporting.
Salary Grade:16
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC these positions are Unclassified and salary ranges are determined by the hiring department.
Essential Duties and Responsibilities:
1. Provide direction management and oversight of purchasing/procurement warehousing inventory payroll departmental billing budgeting and reporting
2. Implement strong processes procedures and internal controls for all business functions particularly the purchasing function.
3. Supervise & direct personnel including work allocation training and problem resolution; evaluate performance and make recommendations for personnel actions; motivate employees to achieve peak productivity and performance.
4. Communicate regularly with the Director of Fiscal Affairs; prepare reports special analyses and information reports; present recommendations for changes and/or improvements monetary control and adherence to budgets.
5. Develop long and short-range plans direct staff promote consistent standards and ensure applicable procedures are followed in all business functions.
6. Implement financial controls and ensure adherence to all business functions; ensure compliance with university policies and procedures state and federal regulations.
7. Audit & analyze financial reports for accuracy and conformance to university and departmental policies and procedures.
8. Coordinate and process personnel actions as appropriate.
9. Develop and implement systems to maintain records on employees inventories and compliance activities.
10. Evaluate and/or negotiate contracts for the purchase of services in coordination with the university purchasing department.
11. Perform related duties as assigned
Supervisory Responsibilities
Supervision of procurement/purchasing warehousing inventory payroll departmental billing budgeting and reporting.
Minimum Qualifications:
Education
Bachelors degree with a focus in Business Administration Accounting Finance or related field
Experience
Three years of experience in managing accounting and/or business operations and purchasing functions.
Preferred Qualifications:
Five years of work experience directly related to University or general fund accounting and/or purchasing function with strong management and communications skills. Experience in Banner and AiM applications.
Knowledge Skills and Abilities:
1. Knowledge of budgeting financial management and internal control principles.
2. Knowledge of organizational policies procedures and compliance requirements.
3. Experience with Microsoft Office applications (Access Excel and Word).
4. Skill in supervising and coordinating the work of staff.
5. Skill in analyzing information and preparing clear concise reports.
6. Ability to plan organize and manage multiple operational functions effectively.
7. Ability to communicate and collaborate effectively with leadership staff and external partners.
Working Conditions and Physical Effort
Difficult to anticipate the nature of the volume of work with certainty beyond a few days.
Frequent externally imposed deadlines set and revised beyond the incumbents control.
Meeting deadlines and coordination of unrelated activities are key to the position.
Frequent walking sitting reaching talking hearing and handling objects with hands required.
Job requires standing stooping kneeling crouching crawling and lifting up to 10 pounds.
Vision requirements: Ability to see information in print and/or electronically.
Instructions for Applying:
Apply online at and complete a professional application with a resume and cover letter attached.
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment programs or activities based on race color ethnicity sex pregnancy religion national origin disability age sexual orientation genetic information status as a U.S. veteran or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance 231 Famous Maroon Band Street P.O. 6044 Mississippi State MS 39762 .
What do I do if I need an accommodation
In compliance with the ADA Amendments Act (ADA) if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity please contact the Department of Human Resources Management attel: or.
If you have any questions regarding this policy contact the Department of Human ResourcesManagement ator. Upon request sections of thisjob listing are available in large print and readers are available to assist the visually impaired.
Required Experience:
Director
Key Skills
- Employee Relations
- Employee Evaluation
- Management Experience
- Profit & Loss
- Conflict Management
- Operations Management
- Project Management
- Budgeting
- Leadership Experience
- Supervising Experience
- Leadership management
- Financial Planning
