Executive Assistant

Chennai - India

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

In This Role Your Responsibilities Will Be:

Organizing and servicingmeetings(producing agendas and taking minutes) Schedulemeetingsand arrange conference rooms.
Managing travel plans of VP/GM handling confidential documents ensuring their safety.
End to End Travel Desk Management (Ticket booking VISA Documentation) for staffs.
Coordinates for both external and internal Review meetings with the senior management team.
Handling and prioritizing all outgoing or incoming correspondence (e-mail letters packages etc.) maintaining contact lists
Arrange domestic and international travel for factory leadership and visiting executives.
Handle ticketing hotel bookings visas and transportation logistics.
Maintain travel records itineraries and ensure cost-effective travel planning.
Coordinate with travel agencies and vendors to secure best rates and services
Manage foreign exchange (forex) requirements for international travel and transactions by liaising with banks and authorized dealers to ensure timely arrangements tracking and reconciling forex expenses in line with company policies and maintaining utilization records for reporting to finance during audits and reviews
Vendor management Handle information requests (Processing of Bills local transportation mobile telephone bills AMEX cards etc.)
Preparing the PPT Excel books Charts for meetings and maintains the reports.
Managingdatabases maintaining diaries and arranging appointments typing preparing and collating reports.
Liaising with relevant organizations and clients
Logging or processing bills or expenses
Alert manager about cancelations or newmeetings.
Provide administrative and business support to departments or individuals as required.
End to End expat management
Handle confidential information with discretion

Who You Are:

You establish clear responsibilities and processes for monitoring work and measuring results build and deliver solutions that meet customer expectations and credit others for their contributions and accomplishments.

For This Role You Will Need:

Bachelors degree in Business Administration Secretarial Studies or related field.
Proven experience (10 years) as an Executive Secretary preferably in a manufacturing or industrial environment.
Strong organizational and multitasking skills.
Excellent communication skills (written and verbal).
Proficiency in MS Office Suite and familiarity with ERP systems.
Ability to handle sensitive information with integrity

Preferred Qualifications That Set You Apart:

Prior experience in a manufacturing or factory environment with exposure to production workflows and compliance requirements.
Strong background in travel management ticketing and forex coordination including handling international itineraries and currency arrangements.
Familiarity with ERP systems (SAP Oracle or similar) and factory management software.
Demonstrated ability to manage confidential information with discretion and professionalism.
Excellent negotiation skills for vendor management (travel agencies banks suppliers).
Multilingual proficiency to support international communication.
Proven track record of cost optimization in travel ticketing and forex transactions.
Strong analytical skills with the ability to prepare management dashboards and performance reports.

Our Culture & Commitment to You:

At Emerson we prioritize a workplace where every employee is valued respected and empowered to grow. We foster an environment that encourages innovation collaboration and diverse perspectivesbecause we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship training or leadership opportunities we invest in your success so you can make a lasting impact. We believe diverse teams working together are key to driving growth and delivering business results.
We recognize the importance of employee wellbeing. We prioritize providing competitive benefits plans a variety of medical insurance plans Employee Assistance Program employee resource groups recognition and much more. Our culture offers flexible time off plans including paid parental leave (maternal and paternal) vacation and holiday leave.

Required Experience:

DescriptionIn This Role Your Responsibilities Will Be:Organizing and servicingmeetings(producing agendas and taking minutes) Schedulemeetingsand arrange conference rooms.Managing travel plans of VP/GM handling confidential documents ensuring their safety.End to End Travel Desk Management (Ticket boo...

Description

In This Role Your Responsibilities Will Be:

Organizing and servicingmeetings(producing agendas and taking minutes) Schedulemeetingsand arrange conference rooms.
Managing travel plans of VP/GM handling confidential documents ensuring their safety.
End to End Travel Desk Management (Ticket booking VISA Documentation) for staffs.
Coordinates for both external and internal Review meetings with the senior management team.
Handling and prioritizing all outgoing or incoming correspondence (e-mail letters packages etc.) maintaining contact lists
Arrange domestic and international travel for factory leadership and visiting executives.
Handle ticketing hotel bookings visas and transportation logistics.
Maintain travel records itineraries and ensure cost-effective travel planning.
Coordinate with travel agencies and vendors to secure best rates and services
Manage foreign exchange (forex) requirements for international travel and transactions by liaising with banks and authorized dealers to ensure timely arrangements tracking and reconciling forex expenses in line with company policies and maintaining utilization records for reporting to finance during audits and reviews
Vendor management Handle information requests (Processing of Bills local transportation mobile telephone bills AMEX cards etc.)
Preparing the PPT Excel books Charts for meetings and maintains the reports.
Managingdatabases maintaining diaries and arranging appointments typing preparing and collating reports.
Liaising with relevant organizations and clients
Logging or processing bills or expenses
Alert manager about cancelations or newmeetings.
Provide administrative and business support to departments or individuals as required.
End to End expat management
Handle confidential information with discretion

Who You Are:

You establish clear responsibilities and processes for monitoring work and measuring results build and deliver solutions that meet customer expectations and credit others for their contributions and accomplishments.

For This Role You Will Need:

Bachelors degree in Business Administration Secretarial Studies or related field.
Proven experience (10 years) as an Executive Secretary preferably in a manufacturing or industrial environment.
Strong organizational and multitasking skills.
Excellent communication skills (written and verbal).
Proficiency in MS Office Suite and familiarity with ERP systems.
Ability to handle sensitive information with integrity

Preferred Qualifications That Set You Apart:

Prior experience in a manufacturing or factory environment with exposure to production workflows and compliance requirements.
Strong background in travel management ticketing and forex coordination including handling international itineraries and currency arrangements.
Familiarity with ERP systems (SAP Oracle or similar) and factory management software.
Demonstrated ability to manage confidential information with discretion and professionalism.
Excellent negotiation skills for vendor management (travel agencies banks suppliers).
Multilingual proficiency to support international communication.
Proven track record of cost optimization in travel ticketing and forex transactions.
Strong analytical skills with the ability to prepare management dashboards and performance reports.

Our Culture & Commitment to You:

At Emerson we prioritize a workplace where every employee is valued respected and empowered to grow. We foster an environment that encourages innovation collaboration and diverse perspectivesbecause we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship training or leadership opportunities we invest in your success so you can make a lasting impact. We believe diverse teams working together are key to driving growth and delivering business results.
We recognize the importance of employee wellbeing. We prioritize providing competitive benefits plans a variety of medical insurance plans Employee Assistance Program employee resource groups recognition and much more. Our culture offers flexible time off plans including paid parental leave (maternal and paternal) vacation and holiday leave.

Required Experience:

Key Skills

Time Management
Microsoft Office
Organizational skills
Microsoft Outlook
Microsoft Word
Personal Assistant Experience
Microsoft Powerpoint
Calendar Management
Microsoft Excel
Administrative Experience
Microsoft Outlook Calendar
Google Suite

Apply Now

About Company

Emerson

Emerson has refocused its business portfolio to deliver solutions that bring greater value to our customers. About Emerson We concentrate on the most complex, profound challenges facing the world in the process, industrial, commercial and residential markets. Our global talent, best-i ... View more

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