Legal Assistant

Toronto - Canada

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

What you will do:

This multi-faceted position encompasses both Legal Assistant and Executive Assistant supporting two senior executives. This position is an integral part of the Legal and Real Estate departments; it requires an adaptable energetic & well-organized candidate who is: discrete and able to maintain the confidentiality of corporate information as well as solicitor-client privilege highly reliable and a resourceful self-starter with well-developed time management skills. It demands a proactive effective multi-tasker able to prioritize varying tasks & deadlines and assist with privileged and confidential matters and manage matters related to the Executive Leadership Team and the Board of Directors.

This role is required to be in-office at least 3 times per week or more based on the General Counsels obligations and Legal Departments needs. Office location is 1303 Yonge Street Toronto.

Responsibilities:

Managing all aspects of the executives schedules including planning & scheduling meetings conferences coordinating meetings team events & travel arrangements. Coordinating schedules of all key stakeholders helping to meet the executives overall business commitments.
Assisting the SVP Real Estate with monthly departmental reports expense reports. Responding to and managing emails responding to and redirecting internal & external requests.
Assisting the General Counsel with matters related to the Executive and Senior Leadership teams as well as the Board of Directors including business status/update meetings and quarterly Board/Committee meetings and the Annual Meeting of Shareholders.
Preparing & submitting reports such as monthly departmental reports expense reports and managing the Medius accounts payable system for invoices sent to the Legal Department. Responding to and managing emails responding to and redirecting internal & external requests.
Assisting members of the Legal Department with legal document production conducting corporate fillings assisting with minute books and other corporate record keeping tasks.
Drafting managing and maintaining the various legal documents and precedents used by the Legal Department.
Preparing for and attending as requested various senior team departmental partner/client meetings. Creating agendas & taking meeting notes with emphasis on action items assignment of items deadlines etc. and following up to ensure the completion of all action items. Coordinating and managing all meeting times booking rooms & planning necessary supplies/refreshments.
Assist in/arranging & planning departmental corporate & social events such as offsite meetings corporate dinners staff appreciation events help to decorate the office area for seasonal events/celebrations etc.

What You Will Need:

Post-secondary degree or diploma
Minimum of 3 years of law firm or corporate legal department experience supporting senior lawyers in legal and administrative matters.
MS Office skills in Word Excel PowerPoint Outlook & Teams
Strong organizational skills acute attention to detail & the ability to juggle multiple tasks while still meeting deadlines.
Ability to work independently as well as within a larger team environment.
Excellent communication skills with the ability to effectively communicate & collaborate with a diverse range of people & job functions.
Flexibility & ability to adapt to rapidly changing priorities & an openness to assist wherever needed.
Strong guest service focus in dealing with both external and internal guests displaying an image of professionalism discretion integrity and tact.
Knowledge of French will be considered an asset

Inclusion & Diversity

Cineplex its subsidiaries and affiliates are equal opportunity employers with a commitment to hiring and retaining a diverseworkforce. We encourageand welcomeapplications from all intersectional walks of collective sum of our individual differences experiences knowledge innovation self-expression uniquecapabilitiesand talent represents a significant part of our culture. By valuing a diverse workforceweenforce hiring practices that are fair and equitable.

Accessibility

We are committed to improving access and opportunities for all individuals including those with disabilities by identifying and removing barriers that may prevent inhibit or restrict their access to employment opportunities. If you require accommodation at any stage of our hiring process (application interviews assessments and placement) please contact us at or via email at .

Use of AI

We use AI-assisted tools to help us review applications and support parts of the recruitment process. However every application is reviewed by our HR team and all hiring decisions are made by our people not by AI.

This position is a current vacancy and is being actively recruited to fill an existing role within the organization.

While we appreciate all interest only those candidates selected for an interview will be contacted.

Wage ($):

$63000 - $75000CAD

Required Experience:

Junior IC

What you will do:This multi-faceted position encompasses both Legal Assistant and Executive Assistant supporting two senior executives. This position is an integral part of the Legal and Real Estate departments; it requires an adaptable energetic & well-organized candidate who is: discrete and able ...