Administrative Assistant

Viwinco is a leading manufacturer of high-quality vinyl windows and doors proudly serving the residential and commercial construction markets. For decades weve built our reputation on craftsmanship innovation and a commitment to continuous improvement.

Our team-driven culture focuses on operational excellence customer satisfaction and investing in our people. As we continue to grow we are looking for individuals who are motivated adaptable and ready to make an impact.

At Viwinco our marketing team doesnt just support the businesswe help drive it. Were looking for a highly organized detail-driven and proactive Marketing Administrative Assistant to keep our marketing operations running smoothly and efficiently.

If you thrive in a fast-paced environment enjoy wearing multiple hats and take pride in keeping things organized and on track this role is for you.

What Youll Do:

Keep Marketing Moving

• Provide day-to-day administrative support to the marketing team

• Manage schedules organize files and coordinate team meetings

• Track project timelines and help keep cross-functional initiatives on schedule

• Support sales team requests and assist with light content creation as needed

• Jump in where neededthis role requires flexibility and a sense of urgency

Own Our Marketing Materials

• Manage promotional items and literature inventory to ensure accuracy and availability

• Conduct weekly cycle counts and monthly inventory audits

• Process and ship materials to support the sales team

• Coordinate ordering and restocking of promotional items

Support Memorable Events

• Assist in planning and executing on-site and off-site events

• Coordinate logistics and provide hands-on support during events

• Help manage company tours including scheduling and catering

Drive Internal Communication

• Compile and prepare weekly company updates

• Proofread and edit presentations reports and internal communications

• Serve as a key support contact during marketing campaigns

Contribute to Business Growth

• Support customer account setup and onboarding processes

• Assist with communication and coordination across teams

• Ensure documentation is accurate complete and submitted on time

• Help analyze accounts and ensure smooth setup and execution

What You Bring:

• High school diploma or equivalent required

• Associate degree in Communications or a related field preferred

• Experience in administrative support marketing coordination or event planning preferred

• Project management experience is a plus

• Strong proficiency in Microsoft Office (Word Excel PowerPoint)

• Salesforce experience is a plus

• Bilingual (English/Spanish) preferred (reading and writing)

• Exceptional organization and multitasking abilities

• Strong written and verbal communication skills

• High attention to detailespecially when managing inventory and proofreading materials

• Ability to lift and move boxes as needed

• A positive team-first mindset with a willingness to jump in and help

What Makes You Successful in This Role

• You stay organized even when things move quickly

• You take initiative and solve problems before they escalate

• Youre dependable and follow through on commitments

• Youre adaptable and comfortable supporting a variety of projects

Additional Details

• Occasional evening or weekend availability may be required for events

Join a team where your work keeps everythingand everyonemoving forward.

Required Experience:

Junior IC