Administrative Assistant

SUMMARY

Proof of US citizenship nationality and/or permanent resident status in order to comply with all applicable export

and import laws and regulations.

This position handles site support functions for the Ravenswood Plant as directed by the General Manager.

Position also provides support to the other departmental managers.

ESSENTIAL FUNCTIONS

Responsible for customer and regulatory correspondence and files (will include but not be limited to preparing and

issuing memo reports and filing all documentation)

Calendar management meeting scheduling and lunches for Plant Manager / Ravenswood facility.

Manage and organize purchases of the administration building within budgetary constraints seeking cost savings

wherever possible

Coordinates weekly reports (this includes but is not limited to gathering inputting and distributing weekly reports);

entering departmental purchase requisitions entering Melt Shop sheets and monitoring various office supplies.

May coordinator projects and data analysis specifically related to Ravenswood manufacturing

May prepare presentations reports spreadsheets and graphs; transcribes information of a technical confidential

and/or sensitive nature; enters 6S score sheets for CI department

Will assist or complete travel needs independently coordinate travel arrangements and prepare/submit expense

reports

Research compile summarize and analyze information to formulate correspondence and respond to various

inquiries from internal and external customers. Utilize company personnel at all organizational levels to gather

information to prepare reports

Will screen mail and callers respond to and route inquiries to appropriate personnel as necessary; determine

importance and priority of various issues and determine what major issues should be brought to the attention of

the Plant and/or staff members

Handle highly confidential sensitive and/or critical information files records and reports

Actively promote and ensure clear communication within the site and facilitate inter- staff communication

Coordinate and support TIMET executive and customer site visits tours and lunches. Also support event planning

Develop maintain and update corporate databases as required

Maintain Non-Disclosure Agreements (NDA) and associated intellectual property documentation for Plant

Coordination of TIMET Ravenswood PPE and Safety Event Program(s)

Provide administrative support to Senior Staff Members as needed; entering safety and training data calling in Workers Compensation claim filing etc

Provide administrative support to the other Departments in the quoting and ordering phases

Organization of all MORs & QORs which include responsibility to obtain and prepare aspect such as lunches/refreshments/meeting space/meeting invites etc.

Work closely with the GM on forthcoming visits to ensure efficient arrival/departure.

ADDITIONAL RESPONSIBILITIES

Perform other duties and special projects as assigned

QUALIFICATIONS

COMPETENCIES

Champions Change - Actively promotes and continually seeks changes that move the business forward. Works with an open and flexible mind in considering change.

Communication/Interpersonal Skills - Maintains a positive attitude works at maintaining positive work relationships ability to communicate effectively with co-workers effectively communicates with outside contacts strong impact and selling skills.

Delivers Results - Sets goals and objectives for self and team and takes responsibility to achieve these in a timely manner. Ensures that actions are taken in support of goals and objectives. Examples - sets and delivers goals results focused action orientated.

Displays Creativity - Able to generate novel solutions to problems. Examples are creative decision making and applying vision and creativity to decision making.

Effective Decision Making - Skilled at analyzing the soft and hard aspects of a problem and using functional expertise to make effective decisions. Comfortable in dealing with concepts and uncertainty in problem solving.

People Management Skills - Effective as a manager in motivating coaching and developing employees. Applies effective management skills to motivate subordinates.

Provides Effective Leadership - Effective as a leader and communicator in motivating and managing people as individuals and in teams. Provides direction to sub ordinates and is effective in coaching and developing others. Examples include developing and retaining talent project and team leadership providing clear direction and effective people management.

Works Efficiently - Effective at planning and organizing work and using time management to ensure deadlines are met and targets are achieved. Able to reschedule plans to cope with unexpected occurrences Maintains well organized materials files systems and tools. Breaks work down into logical steps. Anticipates and eliminates roadblocks and delays. Stays within allotted time for accomplishing tasks. Completes tasks in the shortest most efficient manner. Makes sure all parts of a job are completed in full including follow-up plans and paperwork.

Self Development - Constantly seeks to improve own knowledge and skills set by seeking feedback on performance making positive plans for future direction and developing aligned personal action plans.

EDUCATION AND EXPERIENCE

Associate degree in business or similar discipline or the equivalent knowledge and experience required; 10 years of related specialized administrative experience.

Ability to interface effectively within all levels of the organization.

Thorough knowledge of corporate operations and product line.

Demonstrated judgment tact and diplomacy in dealing with internal and external customers.

Ability to handle highly confidential and proprietary information. Initiative and organization skills.

Self- motivated enthusiastic with a positive attitude.

Ability to perform as a team player.

Experience working with senior level management.

Exceptional computer skills and Microsoft Office software application proficiency; with emphasis on Word Excel Access and PowerPoint.

Project Management experience; planning organizing securing and managing resources to achieve specific goals. Detailed oriented with the ability to handle multiple tasks simultaneously and prioritize assignments.

PHYSICAL DIMENSIONS

PHYSICAL DEMANDS THE PHYSICAL DEMANDS DESCRIBED HERE ARE REPRESENTATIVE OF THOSE THAT MUST BE MET BY AN EMPLOYEE TO SUCCESSFULLY PERFORM THE ESSENTIAL FUNCTIONS OF THIS JOB. REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS.

While performing the duties of this job the employee is frequently required to talk or hear; frequently required to stand walk or sit; regularly required to use hands to finger handle or feel and reach with hands and arms; rarely required to stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision color vision peripheral vision and depth perception.

WORK ENVIRONMENT THE WORK ENVIRONMENT CHARACTERISTICS DESCRIBED HERE ARE REPRESENTATIVE OF THOSE AN EMPLOYEE ENCOUNTERS WHILE PERFORMING THE ESSENTIAL FUNCTIONS OF THIS JOB. REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS.

The typical work environment is a standard office setting. The employee is rarely required to perform work in a production environment with rare exposure to work near moving mechanical parts / work in high precarious places / fumes or airborne particles / toxic or caustic chemicals / risk of electrical shock; the typical noise level is moderate noise.