Administrative Assistant 2

Position Overview

To support Concordias vision mission and values to be an excellent community hospital/facility. To provide care/services to all patients residents staff and community members with compassion and respect. To promote a culture of excellence through actions behaviors and attitudes consistent with the Concordia Way. To demonstrate a commitment to the vision values goals and objectives of the respective departments Concordia and WRHA.

Under the direction of the Manager of Health Services the Administrative Assistant 2 is responsible for reception clerical and operational support as well as data entry for the departments as assigned.

Experience

• Data base entry experience required.
• Previous experience working in an administrative/secretarial support capacity in a similar or directly related position required.
• Previous experience in accurately recording and transcribing minutes of meetings required.
• Minimum three years related experience.
• Experience working with. Allied Health rehabilitation disciplines an asset.
• Customer service experience desirable.

Education (Degree/Diploma/Certificate)

• Complete high school education Manitoba Standards required.
• Successful completion of a recognized administrative secretarial program or related degree required.
• Administrative Assistant degree/course preferred.
• Equivalent experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Adheres to all safety and health policies regulations and safe work practices.
• Medical terminology preferred.
• Demonstrated proficiency in the use of Microsoft Office Word Excel Publisher PowerPoint Outlook and teams is required.
• Knowledgeable in creating/updating website content.
• Advanced knowledge of database software required. Proven ability to be able to troubleshoot when required.
• Proficiency with minimum data set (MDS) application preferred.
• Knowledge of staff scheduling software i.e. ESP SAP preferred.
• Computer expertise setting up and maintaining automated control systems using excel spreadsheets and word tables required.
• Ability to operate and trouble shoot fax machines.
• Excellent English grammar spelling and punctuation.
• Typing 50 - 60 wpm required.
• Ability to prepare presentations newsletters posters and brochures using Publisher digital camera and PowerPoint software for management staff required.
• Must be a team player with outstanding interpersonal communication problem solving and organizational skills.
• Must be able to handle a diverse workload and function with limited guidance supervision and monitoring.
• Excellent oral written and interpersonal skills.
• Ability to work effectively in high traffic area with frequent interruptions.

Physical Requirements

• May be required to work extended hours.
• May involve exposure to disease toxic materials noise allergens etc.
• May encounter aggressive and/or agitated individuals.