Administrative Assistant Finance Temporary Full-time

Reporting directly to the Directors Capital & Treasury and Financial Services this position will be responsible for tasks that support 2 Directors and their respective teams:

• Provide administrative support for financial and operational activities including tracking invoices purchase orders and approvals
• Coordinate schedule and organize meetings including room bookings agendas and follow-up materials
• Prepare format and update meeting minutes presentations and departmental/organizational documents
• Circulate documents for review and approval; perform filing scanning and records management
• Print and distribute Accounts Payable cheques and P-Cards
• Support recruitment and onboarding activities (e.g. interview scheduling first-day coordination training logistics)
• Coordinate department and team events
• Respond to and resolve SAP/SRM e-requisition system user inquiries
• Liaise with external vendors (e.g. Grand & Toy) for account setup and issue resolution
• Requisition office supplies and track inventory
• Maintain vacation schedules and prepare weekly timesheets
• Maintain accurate departmental records and data within SAP SRM and SharePoint systems
• Identify opportunities to improve administrative processes and support implementation of efficiency initiatives
• Act as a point of contact for internal and external stakeholders on behalf of Finance leadership as directed
• Provide general administrative support to Directors and Finance leadership
• Perform other related duties as assigned

Qualifications/Skills

• University or College degree/diploma in Business Administration or a related field
• Minimum 3 years of administrative experience in a large organization; experience in finance and/or healthcare is preferred
• Demonstrated experience supporting multiple managers and teams
• Proactive self-motivated and highly organized with excellent attention to detail
• Intermediate to advanced proficiency with Microsoft Office applications (Word Excel PowerPoint SharePoint; considered an asset)
• An internal skills assessment may be required
• Strong written and verbal communication skills
• Proven experience preparing accurate and professional meeting minutes
• Experience supporting projects such as office moves or renovations is an asset
• Commitment to continuous improvement and process optimization