Executive Assistance Fixed Term Contract, Flagship Fund APAC

In our optimized CIP Platform CIP Terra Technologies a project delivery company delivering projects from onshore wind solar PV and battery energy storage systems to bioenergy thermal and transmission infrastructure is currently looking for an Executive Assistant to join our CIP office in Melbourne Australia.

Team

The Executive Assistant works closely with Head of Flagship fund in CIP Terra Technologies Australia and cross-functional stakeholders across the organization. The role also collaborates with internal support functions Office Manager and the global EA community.

Role

This role is fixed term contract for 12 months and potential for permeant role based on individual performance and business needs. As Executive Assistant for the Managing Director based in CIP Terra Technologies in Melbourne you will get a key position. You will play a central role both internally and externally and you will be his closest go-to person in providing broad reliable administrative support managing his calendar and ensuring alignment in his daily schedule. As EA you will also work closely with the Office Manager in supporting a smooth day-to-day operation of the office by helping out with various administrative tasks.

Responsibilities will consist of but are not limited to:

• Diligently organize and maintain the Managing MDs calendar and travel arrangements ensuring alignment in the daily schedule and keeping the calendar up-to-date. You will coordinate closely with the Strategy Office and other team members supporting the Managing Partner
• Provide broad comprehensive administrative support e.g. managing incoming inquiries scheduling of meetings and organize and leverage the Managing Partners time effectively.
• Various administrative duties in support of the day-to-day operations in the office
• Provide personal assistance and support.

In this trusted and professional position you will get the benefit of being part of a team of colleagues who cooperate in supporting the Managing Directors in his day-to-day duties.

You

will also be part of the global EA community with whom you can enjoy a working community and professional sparring. You possess a solid and relevant work experience from a position as Personal/Executive Assistant in a consulting firm law firm investment bank or large international company.

We look for the following skills in a candidate:

• Experienced takes initiative and motivated approach.
• Effectively time-management skills.
• Ability to handle multiple responsibilities in an environment with tight deadlines across a wide range of work streams/projects with constantly shifting priorities.
• Ability to understand overall goals while tracking operational detail and overview.
• Ability to manage administrative processes and projects with minimal supervision and initiative.
• Thorough with a high attention to detail.
• Effective interpersonal and communication skills.
• Motivated positive energetic and engaged professional who collaborates effectively takes initiative and is resourceful with a high level of professionalism and who can handle confidential material discreetly.

The process

Please apply online as soon as possible as applications will be processed on an ongoing basis. For questions related to the role please reach out to our Talent Acquisition team at . We do not include CVs and Cover Letters sent by email.

As we continue to improve our candidate experience diversity and avoid unconscious bias please avoid having a photo in your CV. We commit to an inclusive recruitment process and equality for all applicants.

Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies and any unsolicited candidate submissions will be exempt from any payment expectations and ownership.

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