Senior Manager, AI Program Management

Position Summary

The Senior Manager AI Program Management leads the planning execution and operational management of Aspen Ones enterprise AI capability. This role is responsible for building the program from the ground up which includes standing up the intake and prioritization process managing a portfolio of AI projects driving cross-functional adoption and ensuring that AI investments translate into measurable business value. The Senior Manager serves as the connective tissue between technology teams business leaders and executive stakeholders translating AI capabilities into practical solutions that improve operations reduce costs and enhance the guest experience.

The Senior Manager partners closely with Digital Leadership IT Systems Engineering and business stakeholders to deliver AI-powered solutions while simultaneously building the frameworks processes and community that will scale AI adoption across Aspen One. This position reports to the Senior Director Head of AI.

The salary range for this position is $118000 - $165500. Actual pay will be dependent on budget and experience; all our salaried roles are eligible for bonus.

Job Posting Deadline:
Applications for this position will be accepted until April 10 2026.

 

Essential Job Functions / Key Job Responsibilities

AI Program & Project Management

• Own and manage the AI project portfolio from intake through delivery including scoping prioritization resource planning risk management and value tracking across a pipeline of concurrent initiatives
• Build and maintain the programs operational infrastructure: intake processes prioritization frameworks project tracking status reporting and decision documentation
• Manage project budgets and timelines ensuring AI investments are tracked against measurable outcomes and connected to the broader financial planning process
• Partner with Engineering and IT Systems team to ensure solutions move from concept through development and into production with appropriate governance testing and change management
• Facilitate regular project reviews and steering committee updates providing clear executive-ready communication on progress risks and decisions needed

Cross-Functional Relationship Management & Stakeholder Engagement

• Serve as the primary point of contact for business teams engaging with the AI program building trusted relationships with leaders across Digital IT Marketing Finance HR and business unit operations
• Navigate a complex stakeholder environment with multiple senior leaders balancing competing priorities and organizational dynamics with professionalism and political awareness and build credibility as a strategic partner
• Lead requirements gathering and discovery sessions with business teams translating operational pain points and opportunities into well-scoped AI project briefs
• Manage expectations proactively to communicate what AI can and cannot do in practical terms set realistic timelines and ensure business teams remain engaged and accountable throughout delivery
• Partner with Cybersecurity to conduct appropriate due diligence on AI vendors and platforms including data handling practices contractual protections and ongoing risk monitoring.

Change Management & AI Adoption

• Facilitate the change management approach for AI adoption including communication plans training programs and organizational readiness activities
• Own and grow the AI Community of Practice. Facilitate regular sessions surface employee-led ideas celebrate early adopters and build a culture of experimentation and learning
• Develop and deliver AI awareness and enablement programming including office hours workshops use-case showcases and tailored coaching for teams exploring AI tools
• Partner with HR and business leaders to define AI-related competency expectations and integrate AI fluency into role development over time
• Track and report on adoption metrics gathering qualitative and quantitative feedback to continuously improve the enablement approach

Strategy Governance & Value Realization

• Ensure all AI tools platforms and third-party solutions are reviewed through established cybersecurity and procurement processes before adoption or piloting
• Other duties as assigned

Qualifications :

Education & Experience Requirements

• Bachelors degree or equivalent experience in Business Technology Information Systems Data Science or a related field
• Seven or more years of experience in program management project management technology operations or a related field with a track record of managing cross-functional initiatives from inception through delivery
• Three or more years of experience working directly with AI machine learning automation or emerging technology initiatives including either leading projects managing teams or serving as a key contributor in an environment where AI was being applied to business problems
• One year of people leadership or team leadership experience preferred but not required. This role will initially manage contractors partner with supporting teams and support the AI community.
• Experience managing budgets vendor relationships and external contractors

Knowledge Skills & Abilities

• Strong working knowledge of AI concepts tools and platforms including large language models AI agents automation workflows and low-code/no-code AI tools (e.g. Microsoft Copilot Studio ChatGPT Claude) with a genuine curiosity to stay current as the technology evolves rapidly
• Proficient knowledge in politically complex or matrixed organizations where influence relationship-building and communication skills are critical to success
• Proven ability to manage multiple complex projects simultaneously balancing strategic priorities with tactical execution in a fast-paced resource-constrained environment
• Exceptional communication skills and the ability to translate technical AI concepts into business language present confidently to senior leadership and adapt messaging for audiences ranging from front-line teams to C-level executives
• Strong problem-solving mindset with the ability to independently identify issues evaluate options and recommend practical solutions
• Ability to build trusted lasting relationships across functions and levels of seniority earning credibility through reliability transparency and follow-through
• Familiarity with Microsoft 365 Azure and enterprise technology environments preferred
• Ability to work effectively in a hybrid environment with a mix of in-person and remote collaboration
• Working knowledge of data privacy principles and enterprise data classification standards with an understanding of how these apply to AI model inputs training data and outputs.
• Ability to contribute to the AI programs strategic direction helping shape the roadmap phasing plan and investment priorities based on project learnings and organizational readiness
• Ability to support the development and enforcement of AI governance policies including guidelines for sanctioned tools data usage model selection and agent/workflow approvals
• Ability to support and maintain the programs value realization framework which connects business-owned project outcomes to hard and soft savings working with Finance to integrate AI value into budget and LE processes
• Ability to monitor the evolving AI landscape (tools platforms vendor offerings) and bring informed recommendations to leadership on opportunities to improve program capabilities

Additional Information :

Work Environment & Physical Demands
  Ability to stand type and sit at desk/computer for most of the work shift executing repetitive movements
  No adverse or hazardous conditions
  Not required but preferred to be able to occasionally lift push or pull 25 lbs. individually or with assistance

Job Benefits 
This position is classified as a regular full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.  
   Health Dental and Vision Insurance Programs
   Flexible Spending Account Programs
   Life Insurance Programs
   Paid Time Off Programs
   Paid Leave Programs
   401(k) Savings Plan
   Employee Ski Pass and Dependent Ski Passes 
   Other company perks

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One Aspen Snowmass Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process please contact Human Resources at .         

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties responsibilities and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One inclusion equity and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience we embrace and celebrate the unique experiences perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected valued and empowered and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.

For an overview of Aspen One Companys benefits and other compensation visit One participates in E-Verify.

E-Verify & Right to Work Poster

Remote Work :

No

Employment Type :

Full-time