Job Specification

Sectional Title Accountant

Location: Sandton
Department: Finance
Reporting to: Head of Department
Employment Type: Permanent

Role Overview

Our client a leading property management organisation is seeking a Sectional Title Accountant to join their finance team in Sandton.

This role is responsible for managing the full financial function across a portfolio of Body Corporates and Homeowners Associations ensuring accurate financial reporting compliance with statutory requirements and strong financial governance within community schemes.

The successful candidate will demonstrate strong analytical capability excellent reconciliation skills and the ability to manage multiple financial portfolios in a deadline-driven environment.

Key Responsibilities

Cashbook Management

• Allocate and review all cashbook entries accurately and timeously.

• Monitor scheme cash flow and ensure financial stability across managed portfolios.

• Verify cash transactions for accuracy and completeness.

Financial Reconciliations (Core Responsibility)

Perform and review monthly reconciliations including:

• Bank account reconciliations (Administrative Fund & Maintenance Reserve Fund)

• Levy control reconciliations

• Debtors age analysis to Trial Balance reconciliation

• Creditor reconciliations against supplier statements

• Utility recoveries (electricity water prepaid recoveries)

• Municipal account reconciliations

• CSOS levy reconciliations

• Inter-fund transfers (Administrative vs Maintenance Reserve Fund)

• Balance sheet control accounts

• Accruals and prepayments

Investigate and resolve reconciling items to ensure accurate reporting.

Management Accounts

• Prepare monthly management accounts in accordance with Sectional Title Schemes Management Act (STSMA) requirements.

• Allocate financial transactions correctly between Administrative and Maintenance Reserve Funds.

• Analyse financial performance against budgets and provide variance commentary.

• Identify financial risks and trends for trustee review.

Month-End Processing

• Prepare and post month-end journals with supporting documentation.

• Ensure entries reflect the true financial position of each scheme.

• Maintain strong internal controls and audit compliance.

Supplier Reconciliations & Payments

• Reconcile supplier statements monthly.

• Resolve discrepancies and maintain accurate supplier balances.

• Ensure completeness of month-end accruals.

Levy Billing

• Review monthly levy billing runs.

• Verify levy allocations between funds.

• Confirm interest calculations and special levy allocations.

• Investigate and resolve billing discrepancies.

Annual Financial Statements & Audit

• Prepare audit files and supporting documentation.

• Liaise with external auditors.

• Address audit queries efficiently.

Tax Compliance

• Prepare and submit Annual Income Tax Returns for Body Corporates and HOAs.

• Ensure correct tax treatment of interest income and scheme revenue.

• Liaise with SARS and tax practitioners where required.

• Monitor provisional tax requirements and submission deadlines.

Trustee Reporting

• Attend trustee meetings (including occasional after-hours meetings).

• Present financial reports and management accounts.

• Explain financial performance arrears and reserve fund status to trustees.

Municipal Account Management

• Review and reconcile municipal accounts.

• Perform variance analysis on utility expenses.

Budget Preparation

• Draft annual budgets in collaboration with Portfolio Managers.

• Prepare levy schedules.

• Assist with 10-year maintenance reserve forecasts in line with statutory requirements.

Debtors & Legal Coordination

• Work with debt collectors regarding arrears accounts.

• Track legal recoveries and payment arrangements.

• Maintain accurate debtor reporting.

Minimum Requirements

• Degree or Diploma in Accounting or related field

• Strong understanding of accounting principles and financial reporting

• Experience in sectional title or property management accounting preferred

• Strong reconciliation experience

• Ability to manage multiple financial portfolios

Advantageous Experience

• SAICA articles / internship completed

• Knowledge of Sectional Title accounting structures

• Experience with WeConnectU property accounting system

• Advanced Microsoft Excel skills

Key Competencies

• Strong analytical and reconciliation skills

• High attention to detail and accuracy

• Ability to work independently

• Strong deadline management

• Ability to communicate financial information clearly to trustees