Human Resource Analyst (HR Analyst) Nashville, TN

Provide detail-driven administrative and event coordination support to ensure conferences meetings and special initiatives run smoothly and deliver a high-quality stakeholder experience. This role requires strong coordination communication and prioritization skills to manage logistics support partners and maintain operational excellence in a fast-paced environment.

Use graphic design skills to create advertisementsfor events and demonstrate working knowledge of basic online survey design

Apply event coordination and project management skillsto plan and execute conferences workshops and meetings ensuring logistics materials and timelines are completed accurately and on schedule

Use proactive administrative support and organizational skillsto anticipate needs prepare documentation and maintain smooth day-to-day event and operational workflows

Demonstrate professional written and verbal communication skillsto coordinate with internal teams vendors partners and stakeholders ensuring clear expectations and timely follow-up

Use stakeholder service and relationship management skillsto create a positive responsive experience for event participants partners and leadership

Apply prioritization and time management skillsto manage multiple concurrent events deadlines and administrative responsibilities in a fast-paced environment

Demonstrate attention to detail and quality assurance skillsby maintaining accurate records tracking logistics and ensuring event and operational materials are complete and error-free

Use collaboration and teamwork skillsto support cross-functional teams and contribute to successful execution of shared initiatives

Preferred Skills:

The ability to create Canva projects using a blank template.

The ability to create basic surveys and logic surveys using survey tools such as Qualtricsor Survey Monkey.

Bachelors degree

A Day in the Life of an Events & Conference Assistant

No two days are ever the same and thats exactly how it should be.

The day might start with gathering key details to craft a compelling one-pager that brings an upcoming event to life. Turning logistics into engaging marketing content ensures agencies understand the value impact and experience they can expect.

From there its time to dive into the datareviewing registration spreadsheets to identify who hasnt signed up yet and coordinating targeted outreach to boost attendance. Every detail matters when building a successful event.

Next comes coordination and collaboration. Scheduling speakers confirming availability and managing logistics keeps the program on track. A quick meeting with the fiscal team ensures branded swag and event materials are ordered on time and within budget.

As event day approaches the role shifts into execution mode. Assisting with onsite setup meeting caterers coordinating vendors and ensuring everything runs smoothly from start to finish requires adaptability and attention to detail. Being present to support agencies and attendees ensures a seamless professional experience.

After the event the work continues. Drafting post-event summaries managing written communications and preparing invoices for signature (while the director maintains budget oversight and payment processing) helps close the loop and sets the foundation for future success.

Behind every successful conference is careful planning strong communication and hands-on execution and the Events & Conference Assistant helps bring it all together.

Who you support:

Department of Human Resources:

At the Department of Human Resources our mission is simple: Guiding people solutions to attract grow and keep top talent. We do this by living our values and being excellent in our work every day. Together we work to realize our vision for Tennessee State Government to be the best place to work.

Our Values: Be Excellent!

-Focused Solutions

Improvement

Trust and Empath