Administrative Assistant

Description

• Provide comprehensive administrative assistance to the Director of Linear Asset Services including independent calendar management meeting agendas/minutes and decision-making on daily requirements and planned events without direct oversight.
• Maintain and ensure proactive action on confidential monthly operational reports manage action items and yearly business plan deliverables including the tracking of overtime reports and vision care forms.
• Lead the end-to-end organization of event arrangements from small meetings to full-scale departmental celebrations holiday events and team-building including venue selection budget adherence A/V requirements catering and milestone recognition gifts.
• Process and track purchase orders invoices and P-Card reconciliation reports for multiple work groups while resolving billing issues and maintaining a cost-effective just in time inventory of office supplies.
• Manage the lifecycle for employees and consultants (onboarding relocations security/remote access and clothing orders) and coordinate with service providers for facility repairs and janitorial services at the Aurum site.
• Act as the site designer and owner for SharePoint sites to ensure functional and engaging content while also maintaining physical bulletin boards for site-wide communications.
• Demonstrate a high-performance safe and accountable work style while providing training and relief coverage for administrative counterparts in other departments.

• High School diploma or equivalent is required.
• 2 year post-secondary diploma in business administration would be considered an asset.
• A minimum of 5 years of related office experience is required; candidates that do not meet this requirement may be considered for a Developmental Level appointment with at least 3 years of related experience.
• Basic knowledge of water utility would be considered an asset.

• Ability to self-manage competing priorities and meet deadlines with minimal supervision.
• Capable of identifying issues and navigating internal processes to resolve problems in coordination with other departments.
• Strong verbal and written communication skills including the ability to write professional emails and proofread documents for correct spelling and grammar.
• High level of attention to detail and the ability to create organized systems to keep work flowing smoothly and accurately.
• Proficient in Microsoft Office including Word Excel Outlook PowerPoint and SharePoint.
• Previous experience with SharePoint site design or IVARA is considered an asset

• Final Wage and Step will be determined at the time of selection and based on a combination of factors as outlined in the Collective Agreement.
• If a candidate is hired at the developmental level starting wage will be determined based on experience at the time of selection.

• A requirement of working for EPCOR is that you are at least 18 years of age successfully attained a high school diploma (GED or equivalent level of secondary education) and legally entitled to work in Canada. (A copy of a valid work permit may be required.)
• If you are considered for the position clearance on all applicable background checks (which may include criminal identity educational and/or credit) and professional reference checks is required. Some EPCOR positions require an enhanced level of background assessment which is dictated by law. These positions require advanced criminal record checks that must also be conducted from time to time after commencement of employment.
• A technical/practical assessment may be administered during the selection process and this exercise will be used as a part of the selection criterion.
• If you are required to provide your own personal reliable vehicle - Successful applicants must provide their own vehicles with appropriate insurance in accordance with EPCORs Employee Mileage Reimbursement Policy. You will be reimbursed in accordance with EPCORs Employee Mileage Reimbursement Policy.