Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title
Executive Assistant to the General Manager
Location
Muscat Oman
Job Summary
The Executive Assistant to the General Manager provides high-level administrative and operational support to ensure the efficient functioning of the General Manager’s office. The role involves managing schedules handling communications coordinating meetings and events supporting HR-related activities and overseeing administrative processes across multiple locations. The position requires strong organizational communication and multitasking abilities while maintaining professionalism and confidentiality.
Key Responsibilities
Executive Support
- Provide direct administrative support to the General Manager in daily operations.
- Manage and maintain the General Manager’s calendar appointments and travel schedules.
- Prepare reports presentations and correspondence as required.
- Screen and manage incoming communications including emails calls and requests.
Administrative Management
- Draft and type professional correspondence and documentation in both English and Arabic (bilingual) when required.
- Maintain document control systems and ensure proper filing and record management.
- Coordinate office operations and ensure smooth workflow within the executive office.
Financial & Operational Coordination
- Assist with processing purchase orders (POs) invoices expense claims and payments.
- Maintain accurate financial documentation related to administrative operations.
- Coordinate with finance teams regarding approvals and payment processing.
HR & Employee Support
- Handle HR-related administrative matters for management and employees across Oman and Bahrain.
- Assist with employee requests documentation and coordination with HR departments.
- Support onboarding and administrative HR processes when required.
Client & Stakeholder Management
- Act as a key point of contact between the General Manager and internal/external stakeholders.
- Manage and prioritize client requests to ensure timely responses and service delivery.
- Maintain strong professional relationships with clients partners and suppliers.
Meeting & Event Coordination
- Organize meetings conferences and executive events.
- Prepare meeting agendas record minutes and follow up on action items.
- Coordinate logistics including venue arrangements vendor communication and event procurement.
Vendor & Supplier Coordination
- Communicate with suppliers for service requirements and procurement.
- Manage logistics and ensure smooth coordination from purchase order issuance to final payment.
Required Skills & Competencies
- Strong executive-level communication skills (verbal and written).
- Excellent organizational and time management abilities.
- Ability to multitask and prioritize tasks effectively.
- Strong attention to detail and accuracy in documentation and financial processes.
- Proficiency in calendar management and office administration tools.
- Experience in client relationship management.
- Knowledge of HR administrative processes.
Qualifications
- Bachelor’s Degree in Business Administration Office Management or related field.
- 5 years of experience as an Executive Assistant Personal Assistant or Administrative Coordinator supporting senior leadership.
- Experience supporting multi-location operations is an advantage.
- Bilingual communication skills (English & Arabic) preferred.
Key Competencies
- Professionalism and confidentiality
- Problem-solving ability
- Strong interpersonal skills
- Decision-making capability
- Ability to work in a fast-paced environment
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
