Program Controls Coordinator
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Job Location:
Amarillo, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Location: Amarillo TX
Job Title: Program Controls Coordinator
Career Level:Intermediate Staff Member
Organization: Program & Project Planning ()
Job Specialty: Production Control
What Youll Do
The Program Controls Coordinator provides administrative and technical support to the Project Controls and Estimating organization supporting Minor Construction Projects (MCP). This role is responsible for coordinating work authorization supporting cost and schedule reporting efforts maintaining project documentation and assisting with project status reporting to leadership and customers. The position also supports onboarding coordination for new hires within the organization. This role reports directly to the Project Controls Director for MCP and Estimating Organization. The Program Coordinator plays a critical role in ensuring disciplined governance documentation accuracy and timely reporting across the MCP portfolio.
Key Responsibilities
Project Controls & Reporting Support
- Prepare assemble and compile monthly Project Status Reports (PSRs)
- Coordinate monthly PSR meetings with Project Controls and Management Leadership
- Maintain project documentation and enforce version control standards
- Support preparation of reporting deliverables for leadership reviews
- Assist the team in meeting weekly and monthly deliverables as directed
Work Authorization (WA) Coordination
- Support the preparation routing and tracking of Work Authorizations
- Maintain WA documentation and ensure audit-ready records
- Coordinate with Program Engineering Project Controls and Project Management to resolve discrepancies
- Monitor approval routing and send reminders when aging exceeds established thresholds
- Track WA processing timelines and escalate delays as necessary
- Ensure Work Authorizations are processed accurately and in a timely manner
Administrative & Organizational Support
- Support onboarding coordination for new hires within the organization
- Coordinate new employee system access requests
- Assist with scheduling meetings tracking action items and maintaining internal logs
- Support preparation of presentation materials for leadership briefings
- Develop and maintain the organizations SharePoint site and document structure
- Support Process Workflow Management (PWM) electronic-flow (e-flow) document control processes related to Work Authorizations and Cost Estimating Requests
Minimum Job Requirements
- High School diploma: Minimum 4 years of relevant experience
- OR Associate degree in related discipline: Minimum 2 years of relevant experience
Department of Energy (DOE) Order 426.2A Requirements
- Not Applicable.
Preferred Job Requirements
- Minimum of 4 years of experience in project coordination project controls support administration or program support
- Strong organizational and document management skills
- Understanding of project reporting and documentation practices
- Experience supporting DOE or federally funded construction projects
- Familiarity with Work Authorization systems or project funding processes
- Understanding of basic project controls concepts
- Experience supporting construction or project management operations
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint)
- Experience supporting cost schedule or project reporting environments
- Ability to manage multiple priorities in a deadline-driven environment
- Strong written and verbal communication skills
- Customer-focused mindset with a collaborative and service-oriented approach
- Working knowledge of software/tools such as SharePoint PWM e-flow Adobe Acrobat Microsoft Office Suite Project Controls Tools and Tools for Opportunities Performance Improvement through Communicaiton ( TOPIC)
Core Competencies
- Proactive problem solver
- Strong can-do attitude
- Excellent cross-functional coordination skills
- High attention to detail and documentation accuracy
- Ability to effectively manage demanding stakeholders in a fast-paced environment
- Ability to operate effectively within a structured compliance-oriented organization
#JointheMission: Your Impact Starts Here
At Pantex you wont just find a jobyoull discover a career of purpose safeguarding national security through work performed nowhere else on Earth. We empower dedicated innovative individuals like you to achieve their greatest impact surrounded by exceptional talent and limitless opportunities for professional growth.
When you #JointheMission you choose a lifetime career where your commitment is genuinely valued and rewarded. At Pantex we believe that extraordinary talent thrives when supported by a balanced life. Discover the flexibility that empowers you to excel coupled with a benefits package designed for your total peace of mind from comprehensive health coverage and robust retirement planning to opportunities for continuous learning through education reimbursement.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted i.e. Senior Associate to Senior Specialist internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
Position may require entry into Materials Access Areas (MAA) and participation in the Human Reliability Program (HRP). If HRP is required candidate must complete a counterintelligence-scope polygraph pursuant to 10 CFR 709. Medical requirements may apply.
Pantex is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical drug screening and background investigation. As an employee you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to random selection for drug testing without advance notification.
Pantex is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color sex age religion national origin ancestry genetic information disability or veteran status.
Required Experience:
IC
Key Skills
- Project / Program Management
- Program Management
- Developmental Disabilities Experience
- Organizational skills
- Data Collection
- Meeting Facilitation
- Utilization Review
- Administrative Experience
- Program Development
- Public Speaking
- Supervising Experience
- Social Work
