Office Manager
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Job Location:
Chicago, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
Job duties include contact with other employees and access confidential and proprietary information and/or other items of value and such access may be supervised or unsupervised. The Company therefore has determined that a review of criminal history is necessary to protect the business and its operations and reputation and is necessary to protect the safety of the Companys staff employees and business relationships
Responsibilities
CORE RESPONSIBILITIES AND TASKS
- Manage day-to-day office operations including general office upkeep management of supplies basic mailroom functions and onboarding and offboarding logistics
- Serve as first point of contact for employee inquiries and provide support for culture and engagement activities.
- Manage facilities and building operations including maintenance issue tracking space planning and seating coordination and oversight of tenant improvement projects in partnership with Real Estate and Finance to ensure alignment with HQ standards.
- Administer all office security and access systems including badge creation and permissions management maintenance of access and parking records security compliance tracking and ensuring proper protocols for new-hire badging office entry and workstation setup.
- Provide hands-on support for in-office technology including conference room systems printers white-noise and UPS equipment basic network troubleshooting and coordination of e-cycling and outdated IT inventory.
- Support Digital Asset Management workflows including uploading and organizing assets with accurate metadata handling expirations and bulk file prep supporting digital retailer portals etc..
- Support cross-platform asset-gathering projects (such as archived file retrieval) and provide Egnyte usage and reporting metrics.
Qualifications
POSITION REQUIREMENTS:
FORMAL EDUCATION:
Required:
- High School Diploma
Preferred:
- Bachelors degree preferred but not required. Associate degree or equivalent work experience acceptable
KNOWLEDGE & EXPERIENCE:
Required:
- 35 years of experience in office and facilities operations including managing supplies and mailroom workflows coordinating vendors and submitting/tracking building service requests (HVAC plumbing repairs cleaning signage).
- Basic troubleshooting skills for conference room technology printers WiFi Ethernet and other workplace IT systems.
- Experience administering building access systems including issuing badges and managing access permissions.
- Experience coordinating small facilities projects or office improvements including working with external vendors or contractors.
- Ability to manage purchase orders invoices and basic budgeting or tracking.
- Strong communication and customer service skills; Excellent organization multitasking and problem-solving abilities in a fast-paced environment.
- Knowledge of workplace safety procedures emergency response coordination or facility compliance requirements.
Preferred:
- Experience partnering with Real Estate Finance or Facilities teams on tenant improvements space planning or vendor selection.
- Experience with digital asset systems such as Egnyte SW Mall Azure Cold Storage or similar DAM platforms.
- Ability to handle metadata version control bulk uploads asset expiration workflows and file formatting tasks (e.g. splitting PDFs).
- Experience with FedEx Ship Manager building management portals security camera systems or office technology monitoring tools.
TECHNICAL/SKILL REQUIREMENTS:
Required:
- Proficiency with Microsoft Office Suite (Outlook Excel Word Teams SharePoint).
Preferred:
- Knowledge of UPS (Uninterruptible Power Supply) systems white noise systems and small office tech infrastructure.
- Experience running usage reports metadata management version control and file formatting (e.g. splitting PDFs).
- Experience using FedEx Ship Manager or similar shipping/logistics platforms.
- Knowledge of badge security or surveillance systems including camera administration.
- Understanding of building operations including HVAC plumbing waste disposal and safety procedures.
- Process improvement mindset with the ability to streamline office workflows.
- Ability to handle confidential or sensitive information with discretion.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
At Sherwin-Williams, our purpose is to inspire and improve the world by coloring and protecting what matters. Our paints, coatings and innovative solutions make the places and spaces in our world brighter and stronger. Your skills, talent and passion make it possible to live this purp ... View more
