Financial Manager African American Museum of Dallas

About Search Firm

This position is being facilitated by Pathway Talent Solutions Group a specialized recruitment and talent advisory firm. We partner with organizations to identify engage and place exceptional talent. Candidates will be supported throughout the process with clear communication guidance and advocacy to ensure the best fit for both client and candidate.

About the African American Museum of Dallas

The African American Museum of Dallas (AAMD) located in Fair Park is one of the few institutions in the United States devoted to the preservation and display of African American artistic cultural and historical materials. As a cornerstone of Dallass cultural landscape AAMD is committed to education community connection and honoring the richness of African American heritage for generations to come.

Position Overview

The Financial Manager is a hands-on mid-level role responsible for the day-to-day financial operations of the Museum. This position serves as the financial backbone of the organization managing bookkeeping accounts payable grant financial reporting and museum store reconciliations. The ideal candidate brings both technical financial expertise and a genuine commitment to mission-driven work in a nonprofit cultural institution.

Key Responsibilities

Bookkeeping & General Accounting

• Maintain accurate up-to-date financial records using accounting software (QuickBooks or equivalent)
• Record all financial transactions including income expenses and journal entries
• Prepare monthly bank reconciliations and financial statements
• Support annual audit preparation and serve as primary liaison with external auditors

Accounts Payable & Vendor Management

• Process all accounts payable including vendor invoices employee reimbursements and contractor payments
• Maintain vendor files and ensure timely accurate payment processing
• Monitor outstanding payables and manage cash disbursement schedules
• Ensure proper authorization and documentation for all expenditures

Grant Financial Reporting

• Track restricted and unrestricted grant expenditures against approved budgets
• Prepare timely and accurate financial reports for government foundation and corporate funders
• Collaborate with the Development team to ensure grant compliance and proper fund allocation
• Support budget development for grant proposals and renewals

Museum Store Financial Reconciliation

• Conduct regular reconciliations of museum store sales inventory and revenue
• Coordinate with store staff to ensure accurate point-of-sale reporting
• Track cost of goods sold and generate store-specific financial summaries
• Identify and resolve discrepancies in a timely manner

Financial Planning & Compliance

• Assist the Executive Director in budget development and monitoring
• Maintain compliance with nonprofit financial regulations IRS requirements and funder guidelines
• Prepare 1099s and other year-end tax filings as required
• Safeguard financial data and maintain confidentiality at all times

Qualifications

Required

• Bachelors degree in Accounting Finance Business Administration or a related field
• 35 years of progressive experience in bookkeeping accounting or financial management
• Proficiency in QuickBooks (Desktop or Online) or comparable accounting software
• Experience with nonprofit fund accounting and grant reporting
• Strong attention to detail organizational skills and ability to meet deadlines
• Proficiency in Microsoft Excel and Google Workspace

Preferred

• Experience in a nonprofit cultural institution or museum environment
• Familiarity with Texas nonprofit compliance requirements
• CPA CPA candidate or relevant accounting certification
• Experience supporting retail or gift shop financial operations

Compensation & Benefits

The African American Museum of Dallas offers a competitive salary commensurate with experience along with a benefits package that reflects our commitment to employee well-being. We are an Equal Opportunity Employer and strongly encourage candidates from diverse backgrounds to apply.