Project Coordinator
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Duties & Responsibilities
As a Project Coordinator you will be directly reporting to the Head of Projects (Business Applications) and support the Projects Director on delivery of critical projects; as well as ad-hoc consultancy engagements. The successful candidate will have the opportunity to undertake Prince2 training and develop to lead their own projects. You will have a strong background in administration co-ordination and supporting other roles within an organisation. A drive to succeed and develop further within the organisation is key the role will provide opportunities to undertake further training and development.
Responsibilities
- Assist the project managers in managing all aspects of projects
- Manage all resource requests and scheduling for the consultancy team (including development)
- Attend customer meetings/conference calls with the project manager as required
- Manage all requests for purchasing with the purchasing team ensuring the correct software is procured and delivered successfully
- Undertake quality checks for projects recording the results
- Assist with and continually improve the handover to support (HOTS) process
- Accurately track time used for projects/tasks ensuring this is recorded including maintenance and upkeep of Job Cards and related invoicing
- Maintain project documentation including risk change and action logs
- Provide Customer with appropriate meeting Agendas and updates to Project plans.
- Document and write up any Project related actions resulting from Project Meetings ensuring these are actioned and allocated to the correct resource.
- Provision of regular Customer Project updates to ensure the client is aware of overruns and Budgets variances.
- Coordinate mid project change requests / requests for additional professional services and associated estimates / quotations ensuring the scheduling of these activities along with provision of customer updates
- Liaise with the Development Team to ensure Project Developments are completed on time and schedule and then notify the client of any Development delays.
- Managing travel accommodation booking and logistics for the team
- Processing of team expense
- Liaise with sub-contractors that form part of a project
- Develop to manage minor pieces of work with assistance from other members of the team
- Anything else that management deem relevant to ensure that the customer experience is exceptional
Desired Experience & Qualification
Qualifications and Experience
Essential:
- Proven experience of communicating confidently with internal and external stakeholders
- Excellent organisational skills and confident in recording tracking and reporting on tasks progress and challenges
- Able to analyse potential problems and identify routes to resolution
- Actively contribute to and enjoy being part of a team
- Able to manage time effectively and proficient at multitasking
- Pro-active; identifying areas to improve and processes to introduce consistent results
- Proficient in Microsoft Office applications
- Self-motivated with the ability to think smart and adapt quickly
- Keen to develop into running small projects and beyond
Desirable:
- 2 years experience in Project Coordination/Scheduling
- Prince2 qualified or other project management methodologies experience
- Experience of operating within the software and service industries
- Previous experience of using CRM and ERP systems
Teamwork and Collaboration
Shares knowledge and works across departments and locations working co-operatively and supportively with colleagues.
Results Focused/Problem Solving
Prioritizes tasks overcomes obstacles and accepts ownership of work assigned. Owns actions that deliver results.
Developing Yourself & Others
A quick learner who is able to acquire and apply new knowledge and skills whilst learning from experiences and mistakes.
Salary: Market Related depending on experience and Skill set
Surgo (Pty) Ltd will consider all applications in terms of its Employment Equity (EE) and is committed to maintaining diversity in its appointments. Surgo (Pty) Ltd therefore also encourages people with disabilities and from other diverse backgrounds to apply. Due to the high volume of applications should you not receive feedback within three months upon submission you can assume your application was unsuccessful and we encourage you to reapply. Please note that as a registered member of APSO Surgo (PTY) Ltd. does not hold applicants accountable for any application fee.
Your CV will be kept on our database for us to contact you should any future vacancies become available. If you do not wish for us to keep your CV for any other positions please email
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
