Events Project Manager

Events Project Manager

Location:Alexandria VA(NSF Headquarters)

Work Arrangement:On-Site

Type:Full-Time

Clearance:Public Trust

Travel:Occasional travel may berequiredfor national and international events

Status:Contingent Upon Award

Company Overview:

Since 2017 Kymber Consulting Group has been blazing a trail through the consulting landscape providing solutions across healthcare defense and civilian advisors for high-visibility high-impact engagements rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value tailored and innovative solutions. Our engagement teams are built to meet each clients unique needs. Our employees currently support a variety of Defense and Civilian agencies.

Job Summary:

We areseekinga highly motivated andexperienced Events Project Manager to support the National Science Foundations Office of Legislative and Public Affairs (OLPA). The Events Project Manager will oversee the planning coordination and execution of high-profile events conferences and trade exhibitions that support NSFs outreach and stakeholder engagement activities.

This role requires strong project managementlogisticscoordination and stakeholder engagement skills to ensure successful execution of multiple complex events simultaneously. The Events Project Manager will lead event planning efforts coordinate vendors and venues and ensure all logistical technical and operational requirements are met.

Responsibilities and Duties:

• Support OLPA outreach initiatives by performing event planning coordinationlogisticsmanagement and documentation activities for conferences meetings exhibits and stakeholder engagement events.

• Develop and document event requirements scheduleslogisticsplans and run-of-show materials to ensure successful planning and execution of internal and external events.

• Coordinate venue requirements event technology signage invitations registration systems and event materials to ensure alignment with eventobjectivesand stakeholder expectations.

• Document and track eventlogistics inventory requirements shipping activities and vendor coordination to ensuretimelydelivery of materials and successful event execution.

• Assistin developing event implementation plans that support large-scale conferences trade shows expos and outreach initiatives.

• Conduct process improvement assessments and recommend enhancements to event planning workflowslogisticscoordination processes and event management procedures.

• Support the development and maintenance of event planning documentation operational procedures exhibit management processes andoutreachresource inventories.

• Assist Government staff with coordination of speakers moderators event participants and external partners to support successful event delivery.

• Collaborate across multidisciplinary teams including communications staff outreach teams digital media staff vendors and external stakeholders to support OLPA outreach activities.

• Ensure compliance with applicable Federal communication requirements including Section 508 accessibility standards NSF branding requirements and federal event management guidelines.

• These duties directly support OLPAs mission to engage stakeholders communicate NSF priorities and successfully deliver high-impact outreach events and public engagement activities.

Qualifications and Skills:

• Minimum education: Bachelors degree or higher in Event Management Communications Public Relations Marketing Business Administration ora lieu of a degree a minimum of three (3) years of relevant experience supporting event planning outreach coordination or program management may be considered.

• Minimum experience: Seven (7) years of professional experience planning and managing large-scale events conferences trade shows or public outreach initiatives preferably supporting federal agencies scientific organizations or large public-facing programs.

• Demonstrated ability to organize manage and execute multiple high-profile events simultaneously including venue coordination vendor managementlogisticsplanning and exhibit management.

• Strong written and verbal communication skills including the ability to prepare event plans run-of-show documents event reports and post-event after-action summaries.

• Experience managing eventlogisticsand shipping coordination including direct-to-site shipping warehouse coordination equipment management and event material inventory tracking.

• Proficiencywith Microsoft Office 365 applications including Excel Word PowerPoint Teams and SharePoint for planning reporting and coordination activities.

• Expert-level experience using event planning tools and project management software to coordinate timelines tasks and deliverables.

• Experience coordinating with trade exposition companies vendors and venue staff to manage contracts exhibits booth design and event technology requirements.

• Ability to collaborate with multidisciplinary teams including communications specialists digital media teams outreach staff vendors and government stakeholders.

• Preferred:Experience with Adobe Creative Cloud applications event registration platforms and knowledge of federal accessibility requirements such as Section 508 compliance and federal communication standards.

Benefits and Perks:

• Medical Vision and Dental Plans

• Paid Holiday and Personal Time Off

• 401K plan

• Short-term disability Long-term and Life Insurance

• Education and Training Assistance Program

• Incentive Plans and Referral Bonuses

• Employee Assistance Programs

Kymber Consulting Group LLC is an equal opportunityemployerand all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law