Business Assistant

We are seeking a Business Assistant with extensive experience in a similar role to support our Energy and Natural resources team. 

Main Duties

• To provide administration and management support to the Global Head of Clean Energy & Transmission and Global Head of Conventional & Low Carbon Energy.
• Managing complex travel arrangements (producing itineraries/directions/maps as required)
• Manage complex diary management (screening emails and sorting incoming mail including responding to the emails where required)
• Manage confidential correspondence and emails for sector leads
• Manage complex administration requests from internal/ external stakeholders
• Board management inclusive of minute taking
• Line management and delegation of administrative tasks to Team Administrators
• Organising management meetings ensuring the management team are well-prepared
• Liaising with client offices and client PAs to arrange meetings externally
• Prepare and submit monthly mileage and expense claims for the sector leads
• Inputting purchase orders onto the finance system as and when needed
• Book meeting rooms as requested and maintain and manage electronic booking system
  Set up rooms as per requests including arranging for refreshments to be provided in advance of booked meetings.  Set up equipment where requested 
• Deal with queries on the phone and in person from the team
• Assist wider office administration team including bid support as and when directed
• Produce format and amend CVs minutes letters reports presentations and any other documents if requested
• Photocopying printing binding laminating and scanning documents as requested
• Help set up social events in the office cafe
• Organise couriers & taxis for the Team
• Updating the Contacts and Marketing database
• Assist with the planning and organisation of events as when required
• Liaise with other Business Assistants and Team Administrators
• Managing highly confidential information
• Act as Fire Warden in an emergency training will be provided
• Conduct research and information gathering when required

Qualifications :

About You

• Business Assistant/Personal Assistant already with extensive experience looking after busy Directors
• Proven experience of providing support at Board level
• Experience of minute taking and organising board meetings
• Excellent Microsoft Office skills using Word Excel PowerPoint Outlook etc
• Excellent written and verbal communication skills
• Excellent organisation skills and ability to prioritise
• Ability to work under pressure and to deadlines
• Experience of liaising with clients
• Experience of dealing with confidential material
• Professional highly organised efficient reliable good eye for detail confident self-motivated proactive good telephone manner willing to go the extra mile.
• Works well in a team and can work on their own initiative with minimum supervision.

Additional Information :

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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Please find out more about us at  control responsibilities may be part of this role which are to be adhered to where applicable.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Full-time