Executive Assistant
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Job Location:
Conshohocken, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Overview
As an Executive Assistant you will provide direct administrative support to executive this role you will have a critical part in coordinating daily operations streamlining communications and supporting both internal team members and external clients and vendors.
Location
This position with its responsibilities shall be performed remotely. However candidates located in the Greater Conshohocken Pennsylvania area shall be preferred.
Responsibilities
Candidate applying will be expected to:
Manage executive calendars scheduling appointments and meetings
Coordinate internal/external meetings and resolve scheduling conflicts promptly
Draft and disseminate internal communications announcements and reminders
Prepare meeting agendas record minutes and track follow-up actions
Respond promptly and professionally and to customer inquiries and requests
Schedule client meetings and prepare necessary materials
Customer outreach using email social media and other marketing communications
Compile and analyze sales operations and service reports
Maintain accurate client vendor and internal documentation
Act as a liaison for vendor communications managing inquiries and responses
Monitor and manage contracts renewals licenses and invoices
Facilitate efficient processing and tracking of vendor agreements
General administrative support
Assist with ad-hoc tasks as assigned and required
Requirements
Candidate applying should meet the following requirements:
Proven experience in an administrative or executive assistant role preferred
Degree related or equivalent education
Excellent organizational and time-management skills
Strong written and verbal communication skills
Ability to understand and communicate Managed IT services and solutions to non-technical audiences
Ability to multitask effectively and prioritize tasks efficiently
Self-motivated with the ability to work independently and as part of a team
As an Executive Assistant you will provide direct administrative support to executive this role you will have a critical part in coordinating daily operations streamlining communications and supporting both internal team members and external clients and vendors.
Location
This position with its responsibilities shall be performed remotely. However candidates located in the Greater Conshohocken Pennsylvania area shall be preferred.
Responsibilities
Candidate applying will be expected to:
Manage executive calendars scheduling appointments and meetings
Coordinate internal/external meetings and resolve scheduling conflicts promptly
Draft and disseminate internal communications announcements and reminders
Prepare meeting agendas record minutes and track follow-up actions
Respond promptly and professionally and to customer inquiries and requests
Schedule client meetings and prepare necessary materials
Customer outreach using email social media and other marketing communications
Compile and analyze sales operations and service reports
Maintain accurate client vendor and internal documentation
Act as a liaison for vendor communications managing inquiries and responses
Monitor and manage contracts renewals licenses and invoices
Facilitate efficient processing and tracking of vendor agreements
General administrative support
Assist with ad-hoc tasks as assigned and required
Requirements
Candidate applying should meet the following requirements:
Proven experience in an administrative or executive assistant role preferred
Degree related or equivalent education
Excellent organizational and time-management skills
Strong written and verbal communication skills
Ability to understand and communicate Managed IT services and solutions to non-technical audiences
Ability to multitask effectively and prioritize tasks efficiently
Self-motivated with the ability to work independently and as part of a team
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
