Executive Assistant HR

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Job Description:

Airbus Commercial is looking for a Executive Assistant - Human Resources to join our team in Herndon Va.

The Human Resources and Workplace (HR & WP) Executive Assistant is responsible for providing high-level operational support in a fast-paced environment to the Head of Human Resources and Workplace for North America (HO HR&WP NA) and the HR & WP Chief of Staff as well as facilitating successful collaboration amongst members of the Regional HR & WP Leadership Team for the different divisions within Airbus in North America and with their counterparts in Europe.

Meet the Team:

Working in our Human Resources department its our mission to help support Airbus greatest assets: our team members. Our team works cross-departmentally as well as with our global counterparts to ensure we are making a positive impact on all aspects of our employee experience.

Your Working Environment

The Washington D.C. metro area is home to multiple Airbus offices: In our nations capital you will find the Airbus Experience Center a collection of interactive multimedia exhibitions highlighting the extensive role the company plays in the aviation aerospace and defense industries in the U.S. and around the world. The D.C. area is also home to our regional corporate headquarters located adjacent to Washington Dulles International Airport (IAD) - it makes flying in a breeze!

How We Care for You:

• Financial Rewards: Competitive base salary incentive compensation which may include profit sharing schemes retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (ESOP)

• Work/Life Balance: Paid time off including personal time holidays and a generous paid parental leave program.

• Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans) prescription dental vision life disability Employee Assistance Plan (EAP) and other supplemental benefit coverages.

• Individual Development: Upskilling and development opportunities through our global Leadership University including unlimited access to 10000 e-learning courses focusing on ways to develop your employability certifications career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Your Challenges

Executive-level Administrative Support: 80%

• Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements.

• Performs highly responsible duties of a confidential nature maintains confidentiality and uses a high degree of discretion while preparing materials.

• Works closely with the Chief of Staff to ensure delivery of all pertinent information needed for meetings conferences visitors reports to corporate and headquarters etc.

• Accurately oversees the tracking of expenses processing and submission of receipts in a timely manner.

• Manage invoices assuring that goods/services have been received and pricing is correct follows up with Accounts Payable on past due invoices and assists with budget tracking as required.

• Develops procedures for creating and maintaining files and records.

• Reviews corporate communications identifying and recommending actions required.

Organize Programs and Plan Events: 15%

• Organize and facilitate HR Leadership Team Meetings and HR & Workplace Calls: Suggest topics and prepare agendas collect / distribute relevant documents and attend appropriate meetings Record accurate minutes and track follow-up action items.

• Perform complex and confidential administrative functions to include developing presentations and typing correspondence memoranda purchase requisitions payment request & other department forms and documents.

• Teamwork skills across organizational boundaries in support of company administrative requirements support of events / other administrative staff.

• Lead and/or participate in the organization of HR events. Organize programs events meetings/conferences by arranging facilities & caterers (if needed) issuing information/invitations coordinating speakers & overseeing/controlling event budget.

Other duties as assigned: 5%

Your Boarding Pass:

• Bachelors Degree in Business Management Human Resources Communication or equivalent education and experience.

• 10 years of progressive experience in a corporate environment and/or prior relevant experience in a Human Resource and/or corporate function.

• Prior experience in supporting the Executive / C-Suite office in an Executive Assistant capacity.

• Prior experience supporting an international working environment.

• Prior experience working in a highly confidential environment highly desired.

Travel Required

• 10% Domestic and International

Citizenship

• Authorized to Work in the US

Required Knowledge Skills Demonstrated Capabilities

• Professional demeanor with exceptional commitment to accuracy detail and follow-up.

• Ability to effectively interface with and inform the HR Leadership Team.

• Ability to effectively engage and partner with divisional leadership.

• Organized with strong follow through and execution

• Ability to work through ambiguity and flexibility; highly adaptable.

• Ability to influence a diverse team to achieve a major business objective.

• Strong attention to detail and high standards for quality and accuracy in work product

• Excellent time management skills with ability to use independent judgment effectively.

• A highly proactive solution-oriented approach to work and interactions.

Physical Requirements

• Onsite 100%

• Vision: Daily able to see and read computer screen and other electronic equipment with screens able to read documents reports and engineering drawings.

• Hearing: Daily able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms.

• Speaking: Daily able to speak in conversations and meetings deliver information and participate in communications.

• Equipment Operation (personal computer telephone copies fax machine and related office equipment and using electronic identification card to enter building floors and internal doors): Daily able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.

• Carrying: Several times a week able to carry documents tools drawings electronic equipment up to 30lbs/14kgs.

• Lifting: Several times a week able to lift documents tools drawings electronic equipment up to 30lbs/14kgs.

• Pushing / Pulling: Several times a week able to push and pull small office furniture and some equipment and tools.

• Sitting: Daily able to sit for long periods of time in meetings working on computer.

• Squatting / Kneeling: Several times a month able to squat or kneel to retrieve or replace items stored on low shelving.

• Standing: Daily able to stand for discussions in offices or on production floor.

• Travel: Rarely able to travel independently and at short notice.

• Walking (include routine walking such as to a shared printer to retrieve documents): Daily able to walk through office and production areas including uneven surfaces.

• Appropriate hearing/eye protection may also be required when visiting the shop floor

Take your career to a new level and apply online now!

A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity as the foundation for the Companys success reputation and sustainable growth.

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