Supplier Operations Coordinator Transportation
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Job Location:
Berkeley, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Excited to grow your career
We value our talented employees and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you we encourage you to apply!
Our people make all the difference in our success.
About the role:
The Supplier Operations Transportation Coordinator plays a critical role within the Supplier Operations team. This position is responsible for securing all scheduled transportation services and negotiating rates with transportation partners worldwide. This role effectively owns all transportation contracts and supplier relationshipsincluding buses boats and luggage transfersand also books all non-contracted transportation such as flights and ferries. Transportation vendors tend to be high-volume and detail-sensitive often requiring more personalized attention and frequent negotiation. This role requires a keen eye for detail strong organization confidence in navigating complex logistics and the ability to work effectively with multiple teams. The Transportation Coordinator works closely with stakeholders across Trip Development and in the Field to ensure flawless execution and alignment.
What youll be doing:
- Secure transportation dates and negotiate competitive rates with global transportation suppliers (buses boats luggage transfers etc.).
- Maintain full ownership of all transportation contracts and vendor relationships.
- Collaborate with Field Staff to ensure systems are accurately updated by the Pre-Season Update deadline.
- Partner with Regional Directors to define and maintain regional low-enrollment parameters across all European regions.
- Generate review and send weekly TVR (Transportation Vendor Report) communications to all European transport partners.
- Collaborate with the Supplier Operations Assistant to ensure all COIs are collected on time; escalate gaps or risks as needed.
- Serve as the point of contact for new trip launches and private trip requests related to transportation availability.
- Communicate effectively with internal and external stakeholders to ensure alignment on timelines contract details and service expectations.
- Adapt and respond to assortment or itinerary changes ensuring transportation needs are re-secured quickly and accurately.
What youll need to be successful:
- Strong Communicator. You will have extensive correspondence and must be fluent in our systems timelines guidelines and terminology.
- Phone Confident. Youre comfortable picking up the phone to clarify contract details confirm logistics and keep things movingespecially when email wont suffice.
- Organized & Detail-Oriented. With high volumes and complex vendor arrangements success hinges on your ability to track the details while managing tight timelines.
- Independent and Collaborative. Youre confident working autonomously but also actively contribute to cross-functional team discussions and shared goals.
- Problem-Solver. You anticipate roadblocks and proactively develop solutions to logistical contractual or operational challenges.
- Relationship Builder. You cultivate trust with internal partners and vendors ensuring smooth collaboration even under pressure.
- Credible. You quickly gain subject-matter knowledge and establish yourself as a dependable resource across the organization.
- Persuasive & Analytical. You blend negotiation savvy with data-backed decision-making to get the best results for Backroads.
- Excel Pro. Youre highly comfortable working with complex spreadsheets detailed cost breakdowns and large data sets.
About theTrip Development Department:
TheTrip Developmentdepartment plays a critical role withinBackroads supporting trip design& teamensuresthe highest level of quality isalwaysbeingupheldto deliver exceptionalguest department iscomprisedofteams based inBerkeley CAUtrecht Netherlandsand a global field-based bringing your imagination strong workethicand critical eye for detail to a dedicated group of team members who are passionate about sharing the joys of active travel with both returning guests and brand-new audiences.
By joining theTrip Developmentteam at Backroadsyoullbe part of a group thatconstantly strives to provide the best possible experience for our guestswhilefostering a positivefun &inclusive employee experience.
Required Experience:
IC
Key Skills
- Project / Program Management
- Change Management
- Succession Planning
- Procurement
- Program Management
- ISO 9001
- Lean Six Sigma
- Quality Systems
- Quality Management
- Supplier Management
- HACCP
- As9100
About Company
Discover Backroads, the world's #1 active travel company. See our US and international biking tours, walking & hiking trips, and other adventure vacations.
