Operations & Finance Administrator
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Job Location:
Monthly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Operations & Finance Administrator
Location: Remote to start (Hybrid in the future)
Type: Full-Time
Our recruitment team is currently partnering with Westbow Systems Group to hire an Operations & Finance Administrator. This role will support the day-to-day financial operational and administrative functions of the business and plays a key role in keeping projects systems and leadership priorities running smoothly.
Westbow Systems Group delivers commercial storage and organizational solutions across Western Canada and operates with a collaborative high-performance team environment.
Key Responsibilities
Finance & Bookkeeping
- Maintain accurate financial records using QuickBooks Xero or similar platforms
- Manage accounts receivable and invoicing including follow-ups on outstanding payments
- Process vendor invoices and support accounts payable
- Reconcile expenses and credit card transactions
- Liaise with external accountants to support reporting and year-end processes
Operations & Project Coordination
- Support project tracking deadlines and operational workflows
- Manage purchase orders and freight administration
- Maintain compliance documentation including WCB clearance certificates of insurance and project documentation
Administrative & Executive Support
- Manage calendars meetings and administrative coordination for leadership
- Handle inbound inquiries and maintain organized digital documentation
- Support internal communication and documentation across Microsoft 365
Systems & CRM Administration
- Maintain CRM records contacts and pipeline updates
- Support process improvements and system organization
People Operations Support
- Assist with onboarding administration for new employees and contractors
- Maintain organized personnel records and HR documentation
Qualifications
Required
- 5 years of experience in administrative operations or finance coordination roles
- Hands-on bookkeeping experience using QuickBooks Xero or similar systems
- Proficiency with Microsoft 365 (Outlook Word Excel OneDrive)
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Strong communication skills and ability to work independently in a remote setting
Assets
- Bookkeeping certification or accounting background
- Experience working with CRM systems
- Experience supporting project-based or operational businesses
- Familiarity with logistics compliance documentation or freight coordination
Work Arrangement
- Full-time position
- Remote to start transitioning to hybrid when a physical office opens
- Equipment provided
Required Experience:
Unclear Seniority
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
