Administrative Coordinator-Medical Education
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
The Morchand Center is a unique workplace within Icahn School of Medicine at Mount Sinai a progressive diverse top 20 medical school. The center has run educational theater simulations to help train medical students for almost 30 years.
Reporting to the Director of the Morchand Center the Administrative Coordinator is the warm and welcoming representative of the center. This position interacts with and supports Morchand staff and Standardized Patients (SPs) as well as medical students and faculty. The role requires patient efficient and respectful communication with stakeholders above in addition to administrators support staff technicians and other hospital personnel. The position collaborates with Morchand staff on projects that range in size and complexity as required to implement programming. This position plays a key role in supporting efficient Center operations the timely implementation of programming and clear coordinated communication across stakeholders. This a full-time onsite position.
Responsibilities
- Procures a deep understanding of the department and its role in support of the Icahn School of Medicine
- Answers routine and specific inquiries when inquiries when necessary to the appropriate department or individual for further information and/or resolution.
- Deploys financial processing and tracking as needed. Assists in maintaining and monitoring client receipts. Prompts clients on late locates and compiles information for and categorizes figures for computation and documents required to maintain balanced accounts for review and with Associate Director of Finance.
- Ensures adequate restock of supplies for inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and expiration of vendors contracts and renews as needed.
- May assist supervisor with the completion of grant applications and other special departmental projects.
- Supports Center SP trainings programs and assessments. Assembles training binders with current materials identified by staff. Keeps program materials current and assists with revisions. Mentors trains and/or conducts orientation for temporary office support staff who assist with assembling binders and monitors performance.
- Organizes activities and logistics to book appropriate rooms outside the Center for trainings pick up catering from atrium lobby set out catering for SP consumption maintain comfortable temperature in training rooms and set up exam room furniture. Assures physical exam (PE) supplies are present for PE trainings.
- Sends regular Reminder Notices to the training attendees with all pertinent timing information. If relevant takes their catering orders and submits them to vendors.
- Develops communications for events at the Center including signs for posting informational flyers brochures and SP study and/or revises them as requested.
- Assists in the planning and logistical arrangements for conferences seminars meetings and/or other professional activities.
- Checks materials submitted for supervisors attention to ensure all relevant data authorizations and pertinent information are included.
- Organizes and facilitates SP submissions for Auditions. Sends applicants surveys Audition Guidelines document and materials to learn for audition. Communicates with applicants regarding deadlines. Assigns audition slots and reschedules as necessary. Maintains database for the staffs consumption regarding individuals responsiveness arrival and behavior at auditions.
- Assures ongoing integrity of SP contact database. Revises as necessary.
- Coordinates management of archival records and materials.
- Develop relationships with other divisions within the institution.
- Supports and assists other team members upon request with attention to deadlines and no loss of accuracy to the remainder of their workload.
- Communicates clearly to the team regarding updates to projects as needed
- Executes other duties as assigned
Qualifications
- Bachelors degree required
- Work experience in an administrative or customer service environment
At least two years of full-time related work experience with aggressive deadlines
Skills
- Excellentverbal and written communication with strong interpersonal skills and customer service orientation.
- Proficiency in Microsoft Word and Excel and experience working with databases.
- Strong organizational and time management skills with keen attention to detail and the ability to meet deadlines.
- Ability to follow direction take initiative and work independently as appropriate.
- Receptive to feedback and open to implementing new approaches.
- Demonstrated punctuality reliability flexibility and adaptability in a dynamic work environment.
- High level of responsibility and accountability including the ability to maintain confidentiality.
Commitment to teamwork and collaboration with an interest in educational programming and academic environments.
Non-Bargaining Unit 830 - Medical Education - ISM Icahn School of Medicine
Required Experience:
IC
Key Skills
- Organizational skills
- Classroom Experience
- Data Collection
- Microsoft Publisher
- Special Education
- Adult Education
- Microsoft Powerpoint
- Teaching
- Curriculum Development
- Administrative Experience
- Public Speaking
- Writing Skills
About Company
Strength through Unity and Inclusion The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled ... View more
