Finance Administrator

For over 25 years G&A Partners has been helping entrepreneurs grow their businesses take better care of their employees and enjoy a higher quality of life by providing proven HR solutions and technology. G&A Partners client is currently seeking a Finance Administrator to join its team in Humble TX.

Summary

The Finance Administrator is responsible for the day-to-day financial operations of the Church ensuring accuracy transparency compliance and stewardship. This role oversees payables payroll validation vendor management benefits administration reconciliations reporting and budget support while maintaining strong internal controls and documentation standards.

The Finance Administrator serves as a key partner to the Chief Operating Officer (COO) Trustees ministry leaders employees vendors and donors in ensuring financial integrity and operational excellence.

GENERAL

• Pray for Senior Pastor ministerial and administrative staff and Church family.
• Supports church in financial endeavors (tithes and offerings etc.).
• Be early and prepared for all scheduled and vital meetings.
• Establish and foster exemplary relationships with 1st Family Staff/non-staff workers church membership business partners and the community.
• Perform other duties as assigned including by the Senior Pastor.

ACCOUNTS PAYABLE & VENDOR MANAGEMENT

• Manage vendor onboarding W-9 collection and contract documentation.
• Process invoices (30-day cycle) and ensure proper coding.
• Oversee purchase request workflow (employees trustees ministries).
• Maintain vendor house accounts (e.g. Office Depot Lifeway pest control floral signage vendors).
• Ensure separation of duties between request approval and payment.
• Maintain a recurring payment schedule (subscriptions utilities loans).
• Monitor credit card usage and reconcile monthly statements.
• Identify opportunities for automation and hybrid processes.
• Maintain approved vendor list and contract expiration tracker.

PAYROLL ADMINISTRATION & VALIDATION

• Validate payroll prior to submission.
• Review timekeeping submissions.
• Confirm salary part-time contract and 1099 classifications.
• Validate deductions (benefits retirement taxes).
• Review PTO balances and payroll adjustments.
• Maintain payroll calendar and approval deadlines.
• Coordinate W-2 and 1099 issuance annually.
• Ensure proper documentation of employee contracts and compensation changes.
• Support quarterly payroll audit reviews.

BENEFITS ADMINISTRATION

• Manage employee enrollment and changes (medical dental vision retirement life insurance).
• Coordinate benefits with HR partner.
• Maintain benefits eligibility roster.
• Ensure proper payroll deduction alignment.
• Support annual benefits renewal process.
• Provide employees with documentation as needed.

CONTRIBUTIONS & REVENUE PROCESSING

• Oversee recording and reconciliation of contributions (online and in-person).
• Coordinate with the Count Team for deposit verification.
• Reconcile donation entries to bank deposits.
• Ensure proper designation tracking.
• Maintain donor records for annual contribution statements.
• Support year-end donor statement preparation.

RECONCILIATION & FINANCIAL CONTROLS

• Perform monthly bank reconciliations.
• Reconcile credit card accounts.
• Maintain general ledger accuracy.
• Ensure dual-control financial review procedures.
• Validate designated vs unrestricted funds.
• Monitor loan/debt schedules.
• Maintain fixed asset tracking.
• Ensure audit-ready documentation.

BUDGET DEVELOPMENT & FORECASTING SUPPORT

• Assist in development of annual operating budget.
• Prepare department-level budget worksheets.
• Support revenue forecasting (historical trend analysis).
• Prepare cash flow projections (612 months rolling).
• Monitor budget vs. actual variances.
• Provide monthly variance analysis to the COO.
• Document financial assumptions clearly.
• Maintain formula-based reproducible budget models.

REPORTING & GOVERNANCE SUPPORT

• Prepare weekly financial snapshot reports.
• Prepare monthly financial reports.
• Prepare quarterly Trustee reporting (Budget vs. Actual).
• Provide an annual financial summary for the congregation.
• Maintain a reporting calendar (weekly monthly quarterly annually).
• Support audit and compliance reporting as required.

PROCESS OPTIMIZATION & DOCUMENTATION

• Identify 20% of financial processes that yield 80% of operational impact.
• Recommend automation or hybrid workflow improvements.
• Maintain written SOPs for:
  • Budgeting
  • Payroll validation
  • Accounts payable
  • Weekly cash flow reporting
  • Count Room reconciliation
• Ensure no single-point-of-failure in financial systems.
• Maintain version-controlled budget files.

WEEKLY OPERATIONAL REPORTING & PROJECT STATUS UPDATES

• Prepare and submit detailed operational reports to the COO.
• Identify bottlenecks and propose solutions to improve efficiency.
• Provide insights and recommendations based on data analysis.

• Requires a bachelors degree in Accounting Finance or a related field preferred.
• Must have a minimum of 3-5 years of accounting or church finance experience.
• Knowledge of nonprofit accounting principles preferred.
• Must demonstrate excellent customer service skills at all times and a high level of integrity.
• Must possess the following skills: exceptional communication and relationship-building skills highly organized and detail-oriented strategic planning multitasking leadership time management; proficiency in Microsoft Office Suite (advanced formula usage in Excel) experience with payroll systems and vendor management strong understanding of internal controls and experience working with third-party payroll or HR providers.
• Must possess core competencies: financial accuracy process discipline governance mindset systems and automation awareness.
• Must possess cultural competency and familiarity with Black church values and community engagement.
• Must demonstrate the ability to receive instruction interpret it develop a plan of action and communicate to necessary parties.
• A self-motivated person who can effectively work independently without supervision and produce results.
• Ability to anticipate challenges and develop proactive solutions.
• A deep understanding and commitment to the vision mission and values of the church.
• A value innovative thinker with the ability to drive change and achieve results.
• Must demonstrate agility adaptability and a high capacity to solve problems in a high-capacity work environment.

ADDITIONAL DETAILS

• Work Environment: Majority of work performed in an office setting within the church administrative office facility.
• Availability: Occasional evenings and weekends may be required for church events and special projects.
• Travel: Limited travel may be required for church operations and events.

Equal Opportunity Employer Statement

G&A Partners as an Equal Opportunity Employer considers all applicants and prohibits discrimination of any type on the basis of actual or perceived race color creed religion national origin ancestry citizenship status age sex or gender (including pregnancy childbirth and pregnancy-related conditions) gender identity or expression (including transgender status) sexual orientation marital status military service and veteran status physical or mental disability genetic information or any other characteristic protected by applicable federal state or local laws and ordinances. Our management team is dedicated to providing a work environment free of discrimination and harassment based on any of these characteristics. We are committed to this policy and achieving a diverse workforce with respect to recruitment hiring placement promotion transfer training compensation benefits employee activities access to facilities and programs and general treatment during employment.