Part-Time Senior Center Specialist

POSITION SUMMARY

The Senior Center Specialist supports the daily operations programming and member experience at LIFE Senior Services Senior Center. The person in this role helps create a welcoming engaging environment where older adults can socialize participate in activities learn and access services. Duties include program facilitation member intake volunteer support and general administrative tasks.

HOURS

-Sunday 11:00-4:00 (5)

-Monday 3:00-7:00 (4)

-Wednesday 3:00-7:00 (4)

-Saturday 8:00-4:00 (7.5 because of a 30 min. lunch)

This role collaborates closely with the Senior Center Director fellow Specialists community partners instructors and volunteers. While facilities have custodial services for major cleaning the Specialist performs routine light cleaning such as sanitizing high-touch areas and restocking supplies as needed.

Occasional evening or weekend hours may be required for scheduled programs or special events.

PRINCIPAL DUTIES AND RESPONSIBILITIES: The following represents the primary duties performed by this position though additional tasks may be assigned as needed.

• Programming and Member Engagement
• Assist in planning scheduling and facilitating center programs activities classes and events.
• Host and support activities by welcoming participants setting up rooms ensuring materials are ready and closing down afterward.
• Occasionally lead a group of seniors on an outing.
• Help identify member interests and contribute ideas for programming aligned with community needs.
• Provide information to members about the facility our programs and upcoming activities.
• Member Services and Intake
• Greet visitors and members in a friendly professional manner.
• Conduct member enrollment and maintain accurate intake forms survey data and records.
• Assist members with questions and direct them to appropriate LIFE Senior Services programs as needed.
• Support a positive inclusive environment for all members and guests.
• Administrative and Clerical Support
• Answer phones take messages and provide general information about center programs.
• Maintain calendars schedules sign-in sheets attendance logs and basic data entry.
• Manage clerical tasks such as filing organizing materials and maintaining program documentation for grant purposes.
• Communicate with Senior Center Director program instructors volunteers and partner organizations regarding schedules room usage and program needs.
• Facility Support and Operations
• Coordinate room setups for classes programs and special events.
• Perform routine light cleaning including sanitizing high-touch surfaces restocking supplies and keeping activity areas orderly.
• Notify appropriate personnel of facility issues or unusual activity.
• Support overall safety of the center and respond appropriately to emergencies.
• Volunteer Coordination
• Pleasantly assist with recruiting welcoming and supporting volunteers.
• Provide guidance during activities and help ensure volunteers have what they need to perform their roles effectively.
• General Responsibilities
• Attend staff meetings trainings and required annual compliance courses.
• Maintain a professional appearance and positive attitude.
• Perform all other duties as assigned in a cooperative team-oriented manner.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required.
• Preferred: One year of experience in a social recreational or community program particularly in a licensed health care or senior-serving setting.
• Preferred: Experience working with older adults volunteers or group activities.
• Preferred: Experience with Microsoft Office Suite.
• Additional experience in customer service hospitality or community outreach is helpful.

CERTIFICATIONS LICENSES REGISTRATIONS

• Valid Oklahoma Drivers License and auto insurance.
• Food handlers permit (must be obtained after hire).
• CPR and First Aid training (or willingness to obtain).

SKILLS AND ABILITIES

• Work effectively both independently and as part of a team.
• Communicate clearly and respectfully with diverse groups including older adults volunteers and community partners both verbally and in writing.
• Remain calm professional and positive while problem-solving in day-to-day situations.
• Demonstrate strong organizational and time-management skills effectively coordinating multiple activities in a dynamic busy environment.
• Be proactive and adaptable with a willingness to adjust schedules and priorities to support needs and changing project demands.
• Possess basic computer skills including email word processing and data entry.
• Capable of managing phone coverage and operating standard office equipment (e.g. copier printer.)
• Have the ability to maintain a positive professional and pleasant demeanor.
• Have the ability to be self-motivated in an unsupervised environment

PHYSICAL REQUIREMENTS

• Have the ability to lift up to 30 pounds.
• Candidate is fine with sitting standing lifting walking bending and has general mobility.
• Candidate must have reliable transportation for use during center operations.

WORK ENVIRONMENT

Work is performed in a nonprofit senior center environment with moderate activity and noise levels. Duties may involve community outreach or activity spaces that are not fully accessible. Reasonable accommodations may be made for individuals with disabilities. The Senior Center is open 7 days a week. Occasional evenings or weekends may be required for center events or programming