Administrator I Compliance

JOB SUMMARY

The Compliance Administrator is responsible for assisting PODS safety and compliance department by managing driver qualification files and supporting other DOT compliance elements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide administrative and clerical support to the Safety and Compliance department.

Maintain driver qualification files.

Support drug and alcohol testing program.

Maintain CDL/DOT records including medical exams.

In conjunction with leadership implement standardized processes for Driver Qualifications to include background checks Pre-Employment Medical Screening & DOT Physicals Previous Employer Release of Information coordination & conjunction with HR Safety and Operations Leadership

Assists the HR group with pulling and reviewing FMCSA Clearinghouse queries and reports

Performs periodic assessments and audits the driver qualification and drug and alcohol program files for gaps and compliance

Partners with various internal business leaders (HR Safety Operations) to coordinate and administer compliance program.

Works collaboratively with the other departments on DOT compliance related projects as assigned

May perform other duties and responsibilities as assigned

MANAGEMENT & SUPERVISORY RESPONSIBILTIES

Typically reports to Regional Safety Manager

Job is NOT directly responsible for managing other associates

JOB QUALIFICATIONS: Essential Skills Abilities and Example Behavior(s)

Customer Focus: Providing service excellence to internal and/or external customers

Results Orientation: Focusing efforts on successfully achieving high quality results consistent with the organizations standards across all departments

Teamwork/Collaboration: Working collaboratively with others to achieve organizational goals

Proficient Communication: Able to convey information clearly and effectively through both formal and informal documents (this includes but is not limited to: reading and comprehension of government rules and regulations related to the DOT); Able to write in a well-organized and concise yet complete format

Professionalism and Integrity: Able to project a positive professional image with both internal and external business contacts; Able to create a positive first impression; Able to gain respect and trust of others through personal image and demeanor; Able to maintain discretion and confidentiality on HR and internal matters

Proficient Computer Use: Able to keyboard navigate a desktop type perform data entry and use required software applications to produce basic correspondence electronic communication presentations and maintain spreadsheets and databases. Able to operate general office equipment including company telephone system

Flexibility: Ability to change priorities and focus with little to no notice.

JOB QUALIFICATIONS: Education & Experience Requirements

High School diploma or equivalent

0 - 2 years overseeing DOT regulatory compliance programs to include the oversight & administration of U.S. DOTs Drug & Alcohol Programs. Comprehensive knowledge and understanding of Federal and State DOT Federal Motor Carrier Safety Regulations Drug & Alcohol Regulations (including Parts 40 199 & 382) including a working knowledge of the DOT Letters of Interpretation and other Regulatory Guidance.

Experience managing driver qualification files electronically (i.e. Fleetworthy) preferred.

Required Experience:

Unclear Seniority