Executive Assistant & Operations Coordinator
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Description
Our client is looking for an Executive Assistant & Operations Coordinator based in Woodstock Cape Town. Its a fast-paced entrepreneurial environment where youll handle client communications supplier negotiations and project coordination all while learning the ropes of logistics and e-commerce. With direct mentorship visible impact from day one and a clear path to grow into senior operations this is the perfect opportunity for someone proactive detail-driven and ready to take ownership in a high-performance team.
Key Responsibilities
- Day-to-Day Executive Support:
- Manage the Founders diary communications and priorities
- Draft and send client and supplier correspondence
- Track action items follow up on outstanding matters without being asked
- Prepare briefing notes and summaries before meetings
- Operations & Project Coordination:
- Coordinate between warehouse dispatch finance and technical teams
- Assist with e-commerce fulfilment operations and client onboarding
- Track shipments resolve escalations and communicate updates to clients
- Maintain systems files and records with precision
- Problem Solving (The 1-3-1 Principle):
- When you encounter a problem you are expected to arrive with it already analysed: one clear problem statement three possible solutions you have considered and one recommendation. This is non-negotiable.
- Business Support:
- Research suppliers partners and opportunities as directed
- Assist with quotes proposals and client presentations
- Support business development and marketing activities
- Handle personal and administrative tasks for the Founder as required
Requirements
- 25 years experience supporting a founder director or senior executive
- Comfortable working in a fast-moving entrepreneurial environment
- Basic operations or project coordination experience
- Proficient in Google Workspace WhatsApp Business and MS Office
- Some exposure to logistics freight or e-commerce is an advantage
- Emotionally regulated you stay calm under pressure with clients and in chaos
- Proactive you think two steps ahead and you act before being asked
- A problem-solver you bring solutions not just problems
- Discreet and trustworthy you will have access to sensitive business information
- Excellent communicator written and verbal in English and ideally Afrikaans
- Organised with genuine attention to detail
Required Experience:
IC
Key Skills
- AutoCAD 3D
- Council
- ABAP
- Apps
- Electronics Engineering
- Clinical
About Company
Discover the exceptional recruitment and HR services of Zeal HR (Pty) Ltd, a specialized agency operating across South Africa. Tailor-made HR solutions await!
