Operations Assistant Manager Full-time 35 Northampton

River Valley Co-op Our Mission: River Valley Co-op staff members are all empowered ambassadors for our cooperatives mission of creating a just marketplace that nourishes the community.

Cooperative values and the larger cooperative movement inspire us to work together for a more sustainable and just future. As a team we work to leverage our grocery retails economic impact for positive social change in the food system our environment and our community. We are committed to social justice and developing our anti-racism and multicultural skills throughout our organization.

Our cooperatively-owned business values working together in partnership with our local food producers other vendors and service providers community organizations employees and our customers to serve our community food needs in ways that sustainably support our mutual needs and aspirations. We prioritize building and sustaining our business operations capacity to generate positive impacts for our employees business partners customers local economy the common good of our community and the environment.

Our friendly store operations specializing in fresh local organically grown and natural foods builds community resilience and grows our local economy. We work hard and have fun doing it act with honesty kindness and respect and strive to improve every day.

Position: OPERATIONS ASSISTANT MANAGER

Requires open availability including evenings and weekends.

Status: Reports to Operations Manager

Supervises all store staff in the absence of the Operations Manager

Pay Level: VI non-exempt.

Purpose: To supervise storewide personnel and overall operations for sales service safety and efficiency. Ensures security cleanliness compliance and general operations during designated shifts. Additionally they maintain the functionality of the facility and all equipment through simple repairs or management of service vendors.

Essential Duties & Responsibilities

SUPERVISION

• Mediate and resolve workplace conflicts as needed.
• Oversee overall efficiency of workflow throughout the store; responsible for full-store staff supervision (in the absence of a manager) when on shift including direction and priority setting. Monitor department break schedules/logs to ensure all staff members can and have taken breaks according to scheduled hours and that breaks are spaced to keep the department staffed during all open hours.
• Observe the status of each department and address discrepancies out-of-stocks performance issues or other relevant conditions with the staff responsible for that department. Follow up with the Operations Manager and other managers as needed.
• Work regular open/close shifts including evenings and weekends.
• Participate in hiring (applicant screening interviews) for all departments as needed.
• Assist with on-the-job training and support the skill development of staff.

STORE OPERATIONS

• Ensure established storewide opening and closing procedures are completed.
• Conduct regular store walks to ensure the store is abundantly stocked and clean.
• Ensure common areas bathrooms and outdoor areas are neat and clean throughout the day.
• Ensure customer and staff safety practices are being followed including fire safety slips and falls electrical confined spaces etc.
• Handle customer questions and complaints that cannot be resolved by other staff.
• Ensure excellent internal and external customer service throughout the store.
• Ensure store policies and procedures are followed and take action to correct them as needed.
• Address shoplifters disorderly customers and medical and other emergencies following established procedures.
• Support/manage all customer service functions including front-end cashier support/assistance. Open a lane and ring through orders when necessary.
• Cover breaks and staff shortages as needed in all other departments including counter service packaging receiving and stocking.
• Drive Co-op and own vehicle to transport staff and/or equipment.
• Represent the Co-op professionally following guidelines for dignity and respect and ensuring that all staff customers vendors and visitors follow the Code of Conduct.
• Order Supplies following guidelines for vendors and with cost control in mind.
• As the Manager on Duty lead the store through any emergency following Emergency Action Plans.
• Know food safety regulations and ensure departments are following them at all times including receiving storage and time and temperature control for safety.
• Model our standard for warm welcoming and informed service and support staff to meet that standard.

MAINTENANCE

• Troubleshoot equipment breakdowns using procedures established by the Operations Manager.
• Coordinate and oversee major cleaning/operational projects storewide as directed.
• Support and maintain existing systems recommending improvements where necessary.
• Coordinate and ensure repair and maintenance services for store operations in the absence of the Operations Manager.
• Maintain repair and maintenance records/logs for facility and equipment.
• Complete minor repairs.

ALL STAFF DUTIES

• Participate in the development of business plans and operating and capital budgets for the store.
• Participate in the development and implementation of staff training programs.
• Participate in store policy/procedure development.
• Attend and participate in department and storewide meetings.
• Perform other tasks assigned by the Operations Manager.

Qualifications

ESSENTIAL

• Previous supervisory experience.
• Previous retail grocery work history.
• High-level and proven positive communication skills: good listener clear instructions.
• Experience developing systems and procedures carry-though and results.
• Demonstrated calmness and decision-making under pressure.
• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
• Ability to read analyze and interpret general business periodicals professional journals technical procedures or governmental regulations.
• Ability to write reports business correspondence and procedure manuals.
• Ability to balance multiple priorities.
• Knowledge of health department regulations for retail food stores.
• Retail merchandising experience.
• Outstanding customer service skills.
• General mechanical aptitude; skills with standard hand and power tools.
• Current valid MA drivers license.
• Must have a personal vehicle that reliably transports employees to and from work and remains available during shifts.
• Ability to pass a drivers background investigation without any citations points or areas of concern.
• Attention to detail and accuracy with the information.
• Ability to effectively present information and respond to questions from groups of managers committees suppliers customers and staff.
• Ability to read and comprehend instructions.
• Ability to work as a collaborative team player.
• Ability to follow through on systems procedures and policies.
• Ability to work efficiently and safely in a fast-paced environment.
• Ability to be flexible and to adapt to changing conditions quickly.
• Ability to manage time with consistent weekly deadlines for reporting and other time-sensitive assignments.
• Ability to use computers and applicable software and programs specifically Microsoft Office and Google Suite.
• Demonstrated ability to work with customers and co-workers from various cultural backgrounds.
• Willingness to regularly work evenings and at least one-weekend shift.
• Regular predictable attendance and availability beyond scheduled hours.

FUNCTIONAL

• Ability to exert well-paced mobility for up to 8 hours including standing walking bending and squatting.
• Ability to use hands or fingers to handle or feel.
• Specific vision abilities required by this job include close vision and distance vision.
• Repetitive use of hands for grasping pushing pulling and fine manipulation.
• Ability to use office equipment; computer Point of Sale scanner fax copier.
• Ability to work in cold wet conditions.
• Ability to lift up to 50 lbs. and occasionally up to 75 lbs.
• Ability to commute between Co-op locations.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functional job duties.

PREFERRED

• Natural and local foods (retail wholesale).
• The ability to speak Spanish French or Swahili is a plus.

River Valley Co-op is an equal opportunity employer encouraging excellence through diversity.