PayrollHuman Resources Specialist

Payroll/Human Resources Specialist
St. Charles Public Schools is seeking a detail-oriented and collaborative professional to serve as its Payroll & Human Resources Specialist beginning May 1 2026.
This position is a 1.0 FTE 260 day position and is a key member of the District Office team and will play a critical role in supporting the superintendent staff students and the school board.
Salary range: $60000 to $70000; dependent upon related experience and qualifications. This position is benefit eligible including health life dental and long term disability insurance
along with PTO and 403b. This position is open until filled. EOE

Essential Functions

• Process monthly payroll for approximately 150 employees (including regular and extracurricular staff)
• Primary Payroll Responsibilities:
  • Administer benefits insurance and leave tracking
    • Frontline Absence Management
    • RegionV Timetracker
  • Input payroll data
  • Manage tax reporting and payroll compliance
  • Administer Wage Statements W-2 Forms and 1095-C Forms
  • Maintain employee status changes and payroll records
• Primary Human Resource Responsibilities:
  • Job postings and onboarding of new employees
  • Workers compensation administration
  • Unemployment insurance administration
  • Minnesota Paid Leave compliance
  • Annual Notices of Assignment for all employees
  • Maintain personnel evaluations and seniority lists
  • Coordinates mandatory employee orientation trainings: Blood Borne Pathogens Employee Right to Know Bullying Prevention etc.
  • Responsible for providing SmarteR and Timetracker password and Sign on Assistance
  • Prepares employee service and retirement awards
  • Coordinates volunteers and visitors for the district
• School Board Responsibilities:
  • District Election and Notary Official
  • Prepares meeting agendas and supporting documents for School Board and Policy Review Meetings
  • Attends School Board and Policy Review Committee meetings and takes minutes
• Other Responsibilities:
  • Prepares deposits for accounts receivable
  • Attends workshops education seminars and conferences as needed
  • Maintains District Business Office Website
    • Policy revisions after approval by Policy Review Committee
    • School Board agendas and minutes
  • Provides support for home school families corresponds maintains accurate records
  • Prepares date for the annual Compulsory Instruction Report to MDE
  • MDE STAR annual report
  • Pay Equity Report (every three years)
  • District Postage -
    

Additional Duties
The above tasks are listed for the purpose of identifying the appropriate State Job Match for this job class
and are not intended to be a comprehensive list of all responsibilities and tasks which may be assigned to this position.

Required Qualifications

• Relevant education and/or work experience in Payroll Human Resources or Finance
• Strong attention to detail and commitment to accuracy
• Ability to maintain confidentiality and provide excellent customer service
• Strong organizational and communication skills
• Desire to support students staff school board and the educational mission of the district
  

Preferred Qualifications

• Degree/Certification in Accounting Payroll Finance Business HR or related field
• Experience in Minnesota school district payroll or public sector finance
• Familiarity with UFARS PERA TRA STAR PAY EQUITY Frontline SmartHR or other HR system
• Knowledge of benefits administration ACA FMLA and FLSA requirements
• Experience with accounts payable reconciliations and audit preparation
• Desire to continue with professional growth and opportunity

Online Application will include:

• Application
• Cover letter
• Resume
• Three current professional references

Timeline:

• March 31 2026 - Application deadline
• April 13 2026 - Interviews the week of April 13th
• May 4 2026 - Preferred start date

For questions contact:
Superintendent Robert Routh
600 E 6th St
St. Charles MN 55972
x1152

FLSA Status: Exempt