Clerical Technician 3 Corrections (Northampton County Jail)

In order to be considered for this position applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed regardless of the presence of an attached resume.

Once the posting closes all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive concise history of their education certification licensing and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.

For questions regarding this posting please contact Sherry Christman Human Resources Analyst at or .

Equal Employment Opportunities It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race color national origin religion sexual orientation marital status sex gender identity gender expression age genetic information disability or any other status protected by the Pennsylvania Human Relations Act Title VII of the Civil Rights Act of 1964 the Age Discrimination in Employment Act (ADEA) and the Americans with Disabilities Act (ADA) and any other state federal or local law.

GENERAL PURPOSE
The Clerical Technician 3 - Corrections position performs advanced clerical work with responsibility for the performance of procedural tasks in the area of specialization. Work includes or may include carrying out involved multi-step procedures usually requiring gathering and/or verifying information comparing against established standards and determining conformance to requirements and/or further action needed.

SUPERVISION RECEIVED
This position reports directly to the Corrections Coordinator or Administrator in the assigned department.

SUPERVISION EXERCISED
This position is not responsible for the supervision of other employees or functions.

ESSENTIAL DUTIES OF THE POSITION
Answers incoming phone calls and assists the caller or forwards to the proper department when needed.

Answers general inquiries from other County departments or other correctional facilities.

Receives and processes incoming correspondence. Refers to next level staff for further review or processing if necessary.

Checks incoming correspondence for completeness of information required. Enters information into the appropriate database and forwards or notifies other staff and/or supervisors.

Creates files and maintains filing system of inmate records and other records in alphabetic chronological numeric or other basis. Pulls and reviews files and refers to the appropriate worker or supervisor when action is required. Retrieves requested materials from files.

Runs daily reports concerning the function of the specific department.

Maintains daily lists of activities to ensure proper documentation received when needed.

Maintains records and logs containing various information and produces reports when needed.

Works with other County departments or other correctional facilities to accomplish scheduling of inmate evaluations or other corrections-related tasks.

Coordinates with security staff to have inmates present for appointments.

Maintains confidentiality of inmates personal information including HIPPA protected information.

Enters jail generated paperwork into the jail management system.

Enters inmate evaluation results into the jail management system and refers cases for follow-up when needed.

Processes inmate payroll for Work Release.

Makes bank deposits when necessary.

Records financial information and provides reports monthly and annually.

Schedules organizes and notifies parties of meetings conference hearings and similar activities.

Assists other staff members as needed.

*An employee assigned to this title shall perform a majority but may not perform all of the duties listed in this job description. Conversely minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE: Completion of a High School or general equivalency diploma;AND

At least one (1) year of full-time professional general clerical work experience.

Must maintain annual certifications in First Aid CPR (Cardio Pulmonary Resuscitation) and AED (Automated External Defibrillation).

BACKGROUND INVESTIGATION: As a post-offer prerequisite for appointment appointees must pass a criminal history check.

URINE DRUG SCREEN As a post-offer prerequisite for appointment appointees must pass a urine drug screen.

Employees assigned to this title will be required to submit to a Criminal Background Check and Child Abuse Clearance at least every three (3) years per PREA (Prison Rape Elimination Act). Employees will be required to stay aware and adhere to PREA regulations and understand the circumstances of said Federal regulations.

KNOWLEDGE SKILLS AND ABILITIES
Knowledge of clerical practices and procedures commonly employed in corrections.

Knowledge in clerical accounting methods and techniques used in maintaining established accounts posting and balancing transactions and compiling reports.

Knowledge of Microsoft Office and ability to navigate through the jail management system.

Knowledge of County government processes and government terminology.

Ability to interpret and apply policies and procedures.

Ability to interpret court documents and schedule court ordered evaluations or determine where to refer for action.

Ability to enter data into the jail management system efficiently and accurately.

Ability to work independently as well as in a team setting.

Ability to follow both verbal and written instructions to perform duties as assigned.

Ability to read write speak understand and communicate in English to perform the duties of this position.

Ability to establish and maintain effective working relationships with officials and representatives of other agencies prisoners associates and the public.
Ability to prepare edit and maintain accurate documents reports records files and materials.

Ability to read understand and interpret technical materials concerning corrections and the criminal justice system.

Ability to plan organize and prioritize tasks in order to complete assignments and meet deadlines.

Ability to handle confidential information in an effective and discreet manner.

Ability to understand and implement inmate payroll practices.

Ability to maintain accounting records and produce reports as requested.

TOOLS AND EQUIPMENT
Personal computer (including Microsoft Office applications and other specialized software) telephone calculator portable radio copy machine fax machine scanner and first aid equipment.

PHYSICAL DEMANDS
While performing the duties of this job the employee is frequently required to stand walk sit talk and hear.

The employee must occasionally lift and/or move up to thirty-five (35) pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
While performing the duties of this job the employee is occasionally exposed to wet and/or humid conditions and is exposed to normal indoor dust/dirt.

The noise level in the work environment is usually moderate and inmates under supervision may be in the same area as the employee.


FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION: CAREER SERVICE
PAY GRADE: RU/GR15
UNION STATUS: AFSCME RESIDUAL NON-PROFESSIONAL UNIT

Updated July 2025