Office Manager

Skimmer is on a mission: to modernize the pool and spa service and repair industry. Were a private equity-backed company with 7000 customers using Skimmers pool service platform to transform their businesses. But were not stopping there (there are over 70000 pool service companies in this surprisingly large niche space).

Our customers love us almost as much as we love them (check out our reviews and our NPS score of 68!)

We were recently honored to be the 6th Fastest Growing Company in Austin (ABJ) # 163 on the Deloitte Fast 500 and one of Built In Austins Best Startups but the one were most proud of is being one of Austins Best Places for Working Parents.

At Skimmer we

• Realize our customers success is our success.

• Build humble diverse teams who have fun winning.

• Drive results with urgency.

• Earn trust through transparent communication.

Who are you / About You:

Do you love helping companies run efficiently by doing whatever is needed We promise that no day will be the same so if you like variety working across different teams and take pride in making sure your team has everything they need this job is for you.

Our ideal candidate will be proactive adaptable and able to manage multiple tasks efficiently with a positive attitude. You will be the point person for managing our Austin office coordinating supplies handling various vendor relationships and keeping our swag closet and snack supplies fully stocked. You will also be an integral part of onboarding and offboarding Skimmer event planning and execution and maintaining our company culture.

This role based in Austin TX reports to our VP People and supports our team with a focus on our Marketing and Finance teams. We expect someone in the office 3 days/week to handle Office Management responsibilities.

What youll do:

• Office Management:

  • Ensure the office environment is organized clean stocked and functioning efficiently.

  • Coordinate all office needs working with building management and all office-related vendors to keep the space and tech of the office working well in support of our employees.

  • Manage multiple vendor relationships- landlord IT cleaning trash HVAC and more.

  • Oversee office supplies equipment and inventory and keep us stocked up in a cost efficient way.

  • Manage incoming and outgoing mailings getting everything where it needs to be.

• Manage office space setup and supplies for new employees and visitors.

• Be a positive part of the office vibe- caring about our employees and making the office a welcoming and accommodating place to visit.

• Be proactive with the Office Calendar- understanding space weeks as they vary from week to week

• Order office meals from a variety of restaurants to explore the amazing variety of Austin-based culinary choices

Administrative Support:

• Help certain ELT members with their calendar management travel arrangements receipt management and scheduling

• Jump into projects in order to handle logistical pieces to make the projects run smoothly

• Be the backup for Payroll and other administrative People Operations tasks

• Own all necessary mailings- shipping new hire swag boxes event materials and any other postal needs

• Manage rideshare business accounts make restaurant reservations hotel and space arrangements

• Send NDAs and other sensitive documents when required

• Other duties as assigned.

Events Management:

• Manage vendor relationships including negotiation of terms invoicing and performance tracking.

• Work with cross-functional teams to ensure branding invitations and agendas are well coordinated and aligned to the events goals.

• Be the boots on the ground for all event needs- problem solving and detail planning as required

• Be one step ahead of all event needs- making sure that everything is where it needs to be and all details are attended to.

Marketing Responsibilities:

• Assist with detail work (shipping travel staffing) of marketing events working to delight our customers with Skimmer experiences.

• Owner of merch- order whatever merchandise is needed- ensuring branding sizing and functionalities are met. Keep all merch organized and available as needed.

What you bring:

• Proven administrative experience in a similar role in a fast-paced tech-focused high growth environment.

• Exceptional organizational skills with the ability to multitask and prioritize effectively.

• Excellent written and verbal communication skills.

• Highly proficient with productivity tools (Google Suite and Slack preferred).

• Excited to adopt AI into workflows to improve efficiency.

• Detail-oriented with a proactive approach to problem-solving.

• Ability to work independently and collaboratively in a team environment.

Preferred Qualifications:

• Familiarity with project management tools (e.g. Monday Notion Asana Trello).

• Experience working in the SaaS or tech industry preferred.

• Previous experience in managing swag and event coordination.

• A positive flexible attitude and a willingness to adapt to a fast-changing environment.

Why Join Us

• Be part of a rapidly growing SaaS company that is shaping the future of the pool industry

• Collaborative dynamic communicative and inclusive work culture.

• Hybrid office environment with Global employees.

• Opportunities for professional growth and development.

• Competitive compensation and benefits package.

Benefits

• Competitive base pay bonus potential

• Generous medical dental and vision plans (we pay 100% of your premium and 50% of your dependents)

• Fantastic culture with a very strong eNPS- we work hard celebrate wins and learn as we go to always be improving to benefit our customers.

• Immediate access to 401(k) with company match

• Flexible PTO (MINIMUM of 10 days required every year)

• 12 weeks paid parental leave for birthing parent 6 weeks paid leave for supporting partner

• Remote work friendly

• Comprehensive learning and development budget

• A manager dedicated to your development

At Skimmer we are deeply committed to building a diverse and inclusive workplace (its in our values). Were proud to be an equal opportunity employer seeking to identify and onboard people from all walks of life. All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity or expression family status marital status sexual orientation national origin genetics neurodiversity disability age or veteran status or any other non-merit based or legally protected grounds.

We also acknowledge that there is no perfect candidate - if you fulfill the majority of these requirements believe this is a role you would be excited about on a daily basis and resonate with our culture we encourage you to apply.

Required Experience:

IC