Bid Coordinator

A permanent vacancy exists for a Bid Coordinator in the Bid Management team that forms part of Centre of Client Excellence at Atana. The incumbent will be based either at our Plattekloof Office Cape Town or Woodmead Johannesburg this role you would be required to be responsible for successful execution of bid coordination compilation formatting and submission quality-check of bids. You will need to have extensive knowledge in bid coordination end to end bid management process business language excellent communication skills and project management to ensure a compliant quality bid.

Main Responsibilities

• Evaluate tenders/bids for eligibility and alignment with company goals and standards.
• Coordinate the entire bid process from initiation to submission ensuring deadlines are met.
• Collaborate with internal teams and partners to gather information needed for proposals/bids.
• Maintain accurate bid files and ensure proper document storage and upkeep of frequently used documents.
• Ensure compliance with integrated processes impacting the bid process.
• Coordinate sign-off and approvals for bids including verification of compliance with data protection standards.
• Provide unit administration assistance as and when required.
• Reading and understanding tender documents and briefs thoroughly to identify all deliverables challenges and problem areas.
• Assist in the production creative yet compliant bids and submission of a creative yet compliant bids and (re)tenders that clearly state and sell defined product models and business solutions.
• Create a Bid plan checklist and tracking of progress including all deliverables for all proposal team members
• Preparation of internal management reporting.

Minimum qualifications skills and experience

• Minimum of 3 years experience working with bid compilation and project teams
• Experience in Construction Consulting Engineers Bid Management Processes
• Experience or knowledge of World Bank bids
• Corporate and Professional Consulting Services preferably engineering consulting
• Proficiency in Microsoft Office Skills
• Understanding of tender regulations
• Bachelors Degree/Diploma in Business Administration or Equivalent

Behavioral competencies

• Excellent written and verbal communication skills
• Ability to meet deadlines and handle pressure
• Able to work independently as well as in a team
• Attention to detail and strong organizational skills
• Strong analytical and problem-solving abilities
• Ability to work collaboratively in a cross-functional team environment

Atana (Pty) Ltd is an equal opportunity employer that embraces and encourages personal skills talents and diverse perspectives within its workforce.