Financial Clerk (SPED) Colorado Springs School District 11

Position:Educational Support Professional: Financial Clerk (SPED)

Department/School:Special Education

Reports To:

FTE:1.0

Days/Year:207

Salary Grade:N10

Salary Schedule:This position is based on the2025-2026 ESP Salary Schedule School Based Positions (Group C)

FLSA Status:Non-Exempt

Applicants must be legally authorized to work in the United States.

SUMMARY OF FUNCTIONS

The SPED Financial Clerk provides administrative and technical support to ensure efficient and effective operation of the SPED Administrative Office. This position tracks Medicaid-related fiscal activities to ensure timely and compliant spending. Maintains accurate and current fiscal and programmatic records for the SPED Administration Office. Assists in providing financial oversight and guidance for federal state and local funding to the district and its schools/departments ensuring compliance with applicable policies regulations and spending guidelines. Performs a wide range of tasks related to accounting payroll reconciliation and procurement functions.

ESSENTIAL JOB FUNCTIONS

• Monitors accounting functions and activities for Medicaid and IDEA/ECEA funds as assigned
• Liaisons with Transportation Department concerning transportation logs and other data
• Processes payroll submissions and maintains payroll reports
• Maintains accounting records according to Districts retention policies in addition to Departments EOY policies
• Ensures accounting documents and reconciliations are prepared accurately by coordinating with the Medicaid Manager and SPED Senior Accountant
• Assists with developing budgets for the Medicaid Program in compliance with grant guidelines board policies and other school regulations
• Assists Individualized Education Facilitators Medicaid Manager and Senior Accountant with supply and equipment orders and other procurement functions
• Reconciles purchases with Budget Transaction Report and updates Medicaid spreadsheets weekly
• Monitors Medicaid expenditures reviewing and coordinating with Director of Individualized Education and Medicaid Manager
• Assists Medicaid Manager with training SPED Paraprofessionals with documentation concerning data entry in the EzEdMed system
• Reviews invoices for correct dates/charges etc. and processes invoices in a timely manner
• Processes mileage reimbursements extra duty time sheets check requests travel requests etc.
• Assists in the preparation and maintenance of accounting and financial reports in accordance with District and BOE policies
• Enters and maintains financial data into Excel and PeopleSoft system
• Assists in gathering documentation and materials for financial audits and year-end close
• Verifies student information in EzEdMed with PowerSchool data
• Provides customer service to parents and staff as necessary
• Works independently at a consistent high level of performance and as an effective member of a work team

OTHER DUTIES

• Performs other duties as assigned

QUALIFICATIONS

• Associates degree in business administration accounting or finance or equivalent work experience (preferred)
• Four years financial experience preferably in governmental or school district environments
• Excellent communication skills both verbal and written
• Strong attention to detail
• Demonstrated proficiency with Excel
• PowerSchool experience (preferred)
• Self-starter who follows through until task or project is completed

ORGANIZATIONAL RELATIONSHIPS

Reports to and is evaluated by Director of Individualized Education

WORKING CONDITIONS

The work is performed in a typical office environment.

PHYSICAL DEMANDS

The work is mostly sedentary with periods of light physical activity. Typical positions require workers to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs bend reach hold grasp and turn objects; and use fingers to operate computer or typewriter keyboards. Work requires the ability to speak normally and use normal or aided vision and hearing.

Employees in this category will also receive the following for the 2025-2026 school year:

• Non-Recurring Pay: 8% of base salary in Non-Recurring Pay (distributed as 4% on November paycheck and 4 % on May paycheck).

Base Salary Setting: Employment assignment and salary placement is in accordance with job description requirements. A work history is required to demonstrate job title job duties and time worked in the position. Grade placement for ESP positions is determined by the Salary Schedule by Job Title resource.Reference the linked How Your Compensation Is Determined for more details.

Salary Setting (New Hires): Any newly-employed Education Support Professional will be placed on the twenty-five (25) step system. Each step represents two years of experience based upon equivalent experience. The maximum number of years of experience granted is 19-20 years which is equivalent to placement on step ten (10). Steps are determined by experience listed on the application and resume.

Salary Setting (Rehires): Returning employees who have previously resigned or separated from the District will be rehired at the same step they were on at the time of resignation/separation plus any new experience gained in the same job provided step increases were approved by the Board during the years in question.

Employees with experience in the District who have left the District and then returned to the same position shall be hired at the same pay grade (refers to the ESP placement on salary schedule by job title) and step at time of resignation. Additional relevant experience gained after resignation may be evaluated from the employees application and updated resume.

See Employee Handbook (located on the D11 website) for information on salary setting for rehires (after retirement) promotions and lateral transfers.

EQUAL EMPLOYMENT OPPORTUNITY