Administrative Assistant Early Childhood Education

Administrative Assistant- Early Childhood Education

• Full-time position 40 hours/week
• Schedule: 12 monthsMonday-Friday
• LAOP LevelD -Beginning hourly rate: $20.20 subject to experience
• Full Benefits included
• Non-exempt

Summary: Responsible for supporting the school building by managing enrollment processes budgeting and daily administrative tasks. Represents the school positively to students staff parents and the community. Performs work of a general nature which assists with the smooth operation of the building.

Essential Duties and Responsibilities:Other duties may be assigned.

• Manage all enrollment processes including registration waitlists enrollment communication and maintaining accurate enrollment records.
• Manage day-to-day business operations for all department programs.
• Process invoices receive and post fee payments and maintain accurate financial records.
• Send notices regarding tuition and fees owed; post charges and payments to accounts.
• Communicate with families regarding account status through email phone and in-person inquiries.
• Greet visitors and callers provide department information and direct them to the appropriate staff member.
• Coordinate with vendors regarding purchase orders and verify orders upon receipt.
• Perform general office management duties including maintaining office equipment and monitoring security cameras.
• Maintain school records and files for the building principal preschool coordinator and related requirements.
• Coordinate and submit building work orders through Master Library.
• Monitor attendance and enrollment using systems such as Infinite Campus and Eleyo.
• Answer and route phone calls take messages and respond to inquiries.
• Occasional evening hours may be required

Qualifications:

• High school diploma or equivalent; associates or bachelors degree preferred.
• Experience in administrative support enrollment management or office/financial coordination.
• Strong organizational skills with attention to detail.
• Knowledge of budgeting purchase orders and inventory management preferred.
• Proficient with Google Workspace and data management systems.
• Strong interpersonal and communication skills with ability to work collaboratively with staff families and community members.

Required Experience:

Junior IC