Secretariat Support Officer

At a glance:

• Work type: 35 Hours per week Hybrid Flexible working arrangements
• Employment type: 12-month full time term contract up to April 2027
• Salary: $104 610.61 12% superannuation
• Closing date: 9pm Thursday 19 March 2026

The City of Parramatta is going through unprecedented change and transformation as we grow and transform into a Global City. The intensity of growth and investment in City of Parramatta means that Council their partners and community have a once-in-a-generation opportunity to shape the Citys future and ensure it is culturally socially environmentally and economically sustainable.

About the role

This position is responsible for overseeing the coordination organisation and management of the Meetings of Council and Councillor addition they will provide administrative support to the Secretariat function.

As this position provides high level direct support to Councillors flexibility will be required for in office attendance that may be higher than the standard requirements across Council.

On a daily basis you will:

• Organise coordinate and support all Meetings of Council Councillor Workshops and Committee Meetings including attendance records management and endtoend meeting logistics.

• Deliver efficient accurate and timely secretariat services including minute taking action and outcomes tracking correspondence management and acting as a key point of contact for internal and external stakeholders.

• Provide highquality administrative business and project support to the Secretariat team including system support staff training research surveys and continuous improvement initiatives.
• Coordinate and support training sessions conferences and workshops including stock control logistics supporting materials and staff training on Secretariat processes and systems.

About You

The successful candidate should have minimum of 4 years experience supporting Council Board meetings or Senior Executive Level.

You will also bring:

• Certificate IV in Business (Administration) or equivalent experience
• Demonstrated experience providing high level administrative support.
• Proven experience in MS Office suite and an Electronic Document Records Management System (EDRMS).
• Experience developing reviewing and analysing Council or Corporate reports and presentations.
• Ability to maintain confidentiality and discretion
• Proven ability to type 60 wpm

Whats on offer

We are offering a 12-month full time term contract for up to April 2027 with an attractive remuneration from $104 610.61 plus 12% superannuation.

In addition City of Parramatta also offer excellent employee benefits which include:

• A range of flexible work arrangements including hybrid WFH arrangements
• Central Parramatta location (Public transport at our door discounted parking)
• Significant leave benefits (up to 12 days flexi-time 3 additional leave days at Christmas 15 days sick/personal leave 2 days health and wellbeing leave per year)
• Learning and development opportunities
• Health and Wellbeing programs (Fitness Passport flu shots etc.)

Want to know more

Further information regarding the requirements of this role can be found in the attached Position Description.

Review our Values Flyerwhich outlines Councils core values and behaviours.

Alternatively for a confidential discussion please contact Marina Cavar on email

How to apply

Candidates MUST apply online.

Please attach a Cover Letter addressing the requirements of this role.

Applications close 9pm Thursday 19 March 2026and will not be accepted through any other medium.

This position requires the preferred candidate to undergo a Criminal History Records check. A criminal history does not necessarily disqualify a prospective candidate from selection.

The City of Parramatta supports a Drug and Alcohol-free working environment and employees may be subject to random testing as a result.

Inclusion Diversity and belonging lies at the heart of how we recruit at the City of Parramatta. We continue to commit to creating a diverse and inclusive workplace and hire great people with a wide variety of skills experiences and backgrounds. We invite candidates of all ages people with disability Aboriginal and Torres Strait Islander Peoples women ADF veterans LGBTIQA and other culturally diverse groups. We are committed to making reasonable adjustments to provide a positive barrier-free recruitment process and supportive workplace.

Please note you must be an Australian or New Zealand citizen or a permanent resident in Australia to apply for this position. Applicants holding visas may be considered for Casual or Term contracts subject to their visa work conditions.