Business Coordinator, Tokyo (Part-timePartially remote)
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Via is rapidly growing globally and in the Japan market. We are seeking a highly proactive and detail-oriented Business Coordinator to support our invoicing payment contracting and general business operations. This is a part-time role for someone who responds quickly communicates clearly and can execute tasks independently with minimal hand-holding.
The ideal candidate is resourceful adaptable and comfortable handling a wide range of tasks beyond a rigid job description. We value ownership speed and problem-solving ability.
What Youll Do
- Prepare and process invoices PO requests payment documentation and related paperwork.
- Coordinate contracting procedures including collecting vendor information preparing agreements arranging signatures and maintaining contract logs.
- Maintain internal trackers and filing systems.
- Communicate efficiently with both internal teams and external partners.
- Support business operations scheduling and general administrative workflows.
- Proactively identify next steps gather missing information and move tasks forward without needing detailed instructions.
- Handle ad-hoc administrative and coordination tasks as needed.
What Youll Do
- Agility and willingness to thrive in a fast-paced rapidly changing environment.
- Business-level English and Japanese (written & spoken).
- Fast and reliable communication style.
- Ability to work independently anticipate needs and complete tasks with limited supervision.
- Strong administrative skills and attention to detail.
- Ability to manage multiple tasks and deadlines.
- Tech-savvy: comfortable with Google Workspace spreadsheets and digital workflows.
- Prior experience in operations finance admin invoicing or coordination roles preferred.
Work Conditions
- Onsite work at office once a week in Toranomon Tokyo remote work
- Coretime - 10:30-17:30 5 days a week expected workload of 3040 hours per week
- Needs to interact in Europe timezone for legal document check-ins several times a month
- This position begins as part-time with strong potential for career progression including the opportunity to transition into a full-time role as your responsibilities and contributions grow
Ideal Candidate Traits
- Strong get things done mindset.
- Proactive and resourceful problem-solver.
- Flexible and willing to take on a wide variety of tasks.
- Comfortable working in dynamic sometimes ambiguous environments.
- Able to operate independently and take initiative without needing detailed step-by-step direction
Required Experience:
IC
Key Skills
About Company
We’re Via, and we build technology that changes the way the world moves. Our guiding principle is simple: we know that the future of transportation is safe, dynamic, shared public mobility — the kind that reduces carbon emissions across congested cities, complements existing transit i ... View more
