Administrative Temporary Pool

Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

This position is established for a specific period of time and falling into the category of either short term seasonal pool provisional grant-funded or emergency. The intent of this position is to create a pool of qualified candidates to fill short term staffing needs throughout the City.

Duties are specific to the needs of the department. Below is a sample of job duties:

• Provide semi-skilled and skilled clerical and office support requiring independent initiative in the areas of accuracy neatness and timeliness of work product. As assigned work may include receptionist duties including furnishing general information within prescribed rules; data entry; document preparation including proof-reading and editing; filing and maintaining filing systems; mail processing; routine record-keeping; arranging appointments and schedules; preparing meeting agendas and taking minutes; processing financial transactions including verification of mathematical accuracy and proper coding; copying; and ordering or maintaining supply inventories.
• Provide skilled clerical and specialized administrative support for one or more professional staff members or an assigned program. Work requires independent decision-making for routine transaction processing in accordance with established rules policies and addition to administrative support incumbents may perform program and event logistics and customer support including providing specialized program information. As assigned work may include gathering interpreting and explaining technical and procedural information related to program services and policies; producing a variety of documents from rough drafts notes or oral instructions or composing original correspondence; maintaining filing systems; scheduling meetings and events; making travel arrangements; data entry and spreadsheet maintenance; processing purchasing transactions contracts and other financial transactions such as accounts payable/receivable; processing payroll; preparing presentations that include maps graphs and charts; and ordering and maintaining supplies

MINIMUM TRAINING AND EXPERIENCE:

• Education years of experience Special Certifications and Licensesmay vary and are specific to the position
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classifications

TYPICAL KNOWLEDGE SKILLS AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some combination of the following):

• English language and grammar
• Standard office equipment such as multi-line phones computers copiers fax machines scanning machines etc.
• Software such as Microsoft Office Suite (Word Excel Outlook etc.)
• Basic arithmetic calculations and mathematics
• Administrative and clerical procedures such as word processing managing files and records and designing forms
• Office functions clerical duties and business principles

• Entering data accurately
• Maintaining confidentiality
• Thinking critically to solve problems
• Utilizing negotiation techniques and bringing others together to achieve positive business outcomes
• Data entry
• Customer service

• Follow established procedures
• Attention to detail
• Excellent written and oral communication
• Work independently with little supervision
• Work and support a team/staff
• Multi-task
• Time management and organization
• Use of sound judgment and decision making
• Work in a fast-paced environment
  
  

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.

ENVIRONMENTAL HAZARDS:Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts electrical currents vibrations etc.; atmospheric conditions such as fumes odors dusts gases and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people imminent danger and a threatening environment.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:Due to the nature of work assignments incumbents must be able to perform detailed work on multiple concurrent tasks with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly work with ones fingers talk hear see and use repetitive motions; frequently walk; and occasionally stoop crouch crawl reach stand push pull lift grasp and terms of the physical strength to perform the essential duties this classification is considered to be sedentary (exerting up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects) but may differ based on area of focus. The working conditions may contain environmental hazards depending on area of focus.

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .

This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.

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